cover letter email apply job

Email Cover Letter Samples

cover letter email apply job

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs.

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

Email Cover Letter Samples

Alison Doyle is one of the nation’s foremost career experts.

cover letter email apply job

Tips for Writing an Email Cover Letter

Attaching the letter to an email, pasting the letter into the email, how to send an email cover letter.

When you're sending an email cover letter, it's important to follow the company's directions on how to submit your cover letter and resume, as well as to make sure that your email cover letters are written as well as any other professional correspondence you send.

Here are some more tips on how to craft a resume, as well as some samples you can use to start yours.

Write in paragraphs of about two to four sentences and use proper grammar and spelling, just as you would in any other letter.

Though this should be a given, avoid including emojis or images of any sort.

Perhaps more important than formatting, though, is the content of your cover letter. You can review these email cover letter samples below, but be sure to personalize them when you apply for jobs.

You should tailor these samples not just to your own experience but also to each job you’re applying for. Pay close attention to the detail of the job description, specifically the responsibilities and requirements. Make sure your cover letter reflects how you are a good fit for these requirements.

Email Cover Letter Example

Subject : Store Manager Position - Your Name

Dear Hiring Manager,

I read your job posting for the Store Manager position with interest, as the qualifications you are seeking match closely with my professional skills and experience.

I can offer XYZ Company:

- Over five years of retail management experience

- Ability to effectively hire, train, and manage staff

- Payroll management, scheduling, reports, and inventory control expertise

- Extensive work with visual standards and merchandising high-ticket items

In addition to my extensive retail experience, I have excellent communication skills. I always maintain a gracious and professional manner when communicating with people, including customers and store staff. My broad experience and range of skills make me a superior candidate for this position.

My resume, which is below, provides additional information on my background and qualifications. I look forward to hearing from you as soon as possible to arrange a time for an interview.

Thank you for your consideration.

Paul Jones Phone Email Address

Take note of how the company requests you submit your cover letter. For example, you may be instructed to attach your cover letter along with your resume . In this case, make sure your cover letter is either a Word document or a PDF file.

If you paste your cover letter into the body of your email, keep your text in the default font of your email provider. Make sure the text is readable and formatted correctly. For example, avoid long paragraphs or a series of stacked, short sentences.

When applying for employment via email, copy and paste your cover letter into the email message or write your cover letter in the body of an email message. Here's how to send an email cover letter .

More Email Cover Letter Message Samples

Here is a list of more email cover letter samples you can use to get started. This list includes examples of cover letters that target specific types of jobs (full-time, part-time, summer, and volunteer) as well as email cover letters to use at different transitional stages in your career (promotions, job transfer requests).

Email Cover Letter Formatting Examples

For more information about how to format your cover letter, check out the following links:

Email Cover Letter Templates

By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.

You control your data

We use cookies to tailor the experience of creating resumes and cover letters. For these reasons, we may share your usage data with third parties. You can find more information about how we use cookies on our Cookies Policy . If you would like to set your cookies preferences, click the Settings button below. To accept all cookies, click Accept.

Cookie settings

Click on the types of cookies below to learn more about them and customize your experience on our Site. You may freely give, refuse or withdraw your consent. Keep in mind that disabling cookies may affect your experience on the Site. For more information, please visit our Cookies Policy and Privacy Policy .

Choose type of cookies to accept

These cookies allow us to analyze our performance to offer you a better experience of creating resumes and cover letters. Analytics related cookies used on our Site are not used by Us for the purpose of identifying who you are or to send you targeted advertising. For example, we may use cookies/tracking technologies for analytics related purposes to determine the number of visitors to our Site, identify how visitors move around the Site and, in particular, which pages they visit. This allows us to improve our Site and our services.

These cookies give you access to a customized experience of our products. Personalization cookies are also used to deliver content, including ads, relevant to your interests on our Site and third-party sites based on how you interact with our advertisements or content as well as track the content you access (including video viewing). We may also collect password information from you when you log in, as well as computer and/or connection information. During some visits, we may use software tools to measure and collect session information, including page response times, download errors, time spent on certain pages and page interaction information.

These cookies are placed by third-party companies to deliver targeted content based on relevant topics that are of interest to you. And allow you to better interact with social media platforms such as Facebook.

These cookies are essential for the Site's performance and for you to be able to use its features. For example, essential cookies include: cookies dropped to provide the service, maintain your account, provide builder access, payment pages, create IDs for your documents and store your consents.

To see a detailed list of cookies, click here .

This site uses cookies to ensure you get the best experience on our website. To learn more visit our Privacy Policy

English (UK)

How to Email a Cover Letter: Samples, Format & Subject Line

How to Email a Cover Letter: Samples, Format & Subject Line

Michael Tomaszewski, CPRW

An email cover letter is a short message explaining why you're submitting your resume and how your expertise makes you the right candidate. It adds a personal touch to your application. A cover letter email is shorter than a standard letter and is sent in the form of an email itself, not as an attachment.

Sounds like your good ol’ cover letter all over again. But that it is not.

If you’re applying for a job via email instead of using job boards, you’ve got a golden opportunity to get remembered by the hiring manager. But—

To make it happen, you need the best email cover letter out there.

And you are going to have one. Read on, and I’ll show you:

First, have a look at this universal, simple email cover letter sample. What do you think makes it so special?

Sample Email Cover Letter Template You Can Adjust and Use

Create your cover letter now

cover letter email format with an attachment

I’ll tell you one thing, Jacob can expect the callback anytime!

It’s a perfect email cover letter template you can tweak so that it fits your situation, and use to apply for any job.

As you can see above, you should format your email cover letter just as any other semi-formal email. Use a standard, elegant font and double spacing between paragraphs. At the bottom, include your contact information, just as you’d do in the footer of any professional email you send.

Writing a regular cover letter to attach to your resume email? Learn how to make the most of it from our complete cover letter writing guide: How to Write a Cover Letter for Any Job Application

For more tips on formatting your cover letter, see: Cover Letter Formatting Guide

Need more detailed information on how to apply for a job via email? Don’t know how to find your hiring manager’s email address? Here’s a guide that will show you tons of useful tips and tricks: Job Application Email: How, When, Who to Send Your Resume To

Cold calling the company to find out if there's a chance to work together? This guide will help: Cold Call/ Unsolicited Cover Letter Sample

And if you’re eying an internship and crafting an email cover letter for fresh graduates, see this article: Internship Cover Letter Sample & Writing Guide

One last thing before we go on:

Email cover letter—body or attachment?

Either. But not both.

Truth is, this choice won’t be decisive for your job hunt, so don’t obsess over it.

My suggestion is—if you’re applying by email, you’re risking that your message will reach the hiring manager in a hurry, so don’t make them open TWO attachments. Write your cover letter in your email body and enclose only your resume.

So you’ve seen a jaw-dropping job application email cover letter. Now, let’s break down what makes this email format for cover letters so great.

Strong Subject Line: the Only Guarantee Your Email Cover Letter Gets Opened

It won’t matter if your achievements are breathtakingly impressive or your skills fit all requirements of the job you’re trying to land…

If no one opens your job application email cover letter.

And guess what? That depends only on the subject line.

Make the most of it. In the subject line for an email cover letter with a resume, include:

Like the candidate from our sample, Jacob did:

Sample Email Cover Letter Subject Line

Senior Software Engineer [1] Seeks [2] Software Development Team Lead [3] Position with XYZ [4] (ID: 123436284) [5] .

Pro Tip: The only instance when all of the above is of no consequence? When the employer demands all applicants to use the same subject line, for example, “Application for Position XYZ - [Your Name].” If so—you have to play by their rules.

How long should your cover email subject be?

As long as it needs to be to include all of the above info and as short as possible.

Need an exact figure?

Number of email subject characters displayed varies across devices and operating systems :

To stay on the safe side, begin your subject line with the name of your position. It’s sure to stay within the narrowest, 30-character range, and the hiring manager will immediately know what vacancy the message is about.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .

Create the perfect resume

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

Proper Greeting to Show Your Professionalism

The best way to start your email cover letter is with “Dear” + the hiring manager’s name.

Personalization will make the hiring manager feel like they’re reading something made specifically for them.

Don’t know the name of your hiring manager?

Do some research!

Pro Tip: Tried all of the above to no avail? Go with “Dear [Team Name] Hiring Manager,” or “Dear [Team Name] Hiring Team,” for instance: “Dear Customer Service Hiring Manager” or “Dear Project Management Hiring Team.” The two greetings you have to avoid are: “To Whom It May Concern,” and “Dear Sir or Madam.”

For more details on how to address your email cover letter, see this handy guide: How to Address a Cover Letter to the Right Person

First Sentence: Short and To-The-Point

Sending your cover letter in an email instead of using job boards is an excellent strategy for escaping the resume black hole .

But there’s one downside.

While hiring managers book specific time slots for reviewing resumes and cover letters they got through their online recruitment systems, your email, as I said before, might reach them in a rush. For instance, heading out to a meeting or dealing with an urgent problem.

In an email cover letter, don’t make the hiring manager read between the lines of some fancy storytelling.

Be as straightforward as possible.

Email Cover Letter Example: First Sentence

Attached you will find my resume with detailed work experience for the position of [XYZ].

And that’ll do.

For more tips on writing a short and snappy cover letter, see this guide: Short Cover Letter Examples for a Speedy Job Application

Main Paragraph: Relevance is Key

You’re not applying for a job. You’re applying for this job.

For the hiring manager, it doesn’t matter how great your career has been so far. What matters is how you can help the company with their upcoming tasks and challenges.

Show that in your email cover letter body:

Remember Jacob, the candidate from our sample?

The company he’s applying to, XYZ Corp., is looking for a Software Development Team Lead to supervise the development of new mobile apps.

That’s what his tailored, brief email cover letter reads:

Sample Short Email Cover Letter Body

As a senior software engineer at ABC Inc., with a proven record of developing and optimizing the most strategic mobile apps and online software, increasing annual mean NPS to over 60.0 (32% rise) and cutting Customer Effort Scores in half [your achievements most relevant to the job you’re trying to land] , I am sure I can help XYZ achieve similar results [an offer to leverage your experience to the benefit of your future employer] with your upcoming project of developing mobile apps for personal finance and easy online trading [knowledge of your employer’s plans and your responsibilities] .

Pro Tip: I can’t stress this enough—an email cover letter has to be shorter than one you would include as an attachment. How short exactly? Your go-to word count should be 150, tops .

In need of some extra tips for your cover letter? Check out: 35+ Easy Cover Letter Tips You Can Use Today

Call to Action

So the hiring manager knows you’re a great candidate. Job done?

Not quite. Take an extra step. Reiterate your value in the call to action:

Again, let’s have a look at the call to action from our sample:

Sample Email Cover Letter—Call to Action

Can we schedule a meeting [asking them to reach out to you] to discuss my insights and ideas on making XYZ’s software development quicker and more effective, while boosting all major KPI s [restating your offer] ?

Pro Tip: The two worst things you can do in your email cover letter closing are coming off as needy ( I’m sure I’d make a great employee, just give me a shot!) or generic ( Thank you for your time and consideration ).

For more ideas on strong and compelling ways to finish your cover letter, go here: How to End a Cover Letter the Right Way

Formal Sign-Off

Once you’ve written your email cover letter for a resume, you just need to put a formal greeting at the very end. Write “sincerely” and follow it with your full name.

If you’re not a fan of the well-worn, “sincerely,” feel free to use any of the following synonyms:

Sample email cover letter sign-offs:

Pro Tip: Under your sign-off, put the necessary contact information, such as your LinkedIn profile, email address, and telephone number. To save yourself the effort of adding them every time you send an email covering letter, you can include them automatically in the footer of your email. You can also include a digital copy of your handwritten signature. It will add a nice, professional touch.

Attachments

So you’ve just written your perfect, short email cover letter. Now you’re basically guaranteed to land that interview, right?

Let me just quote what one recruiter wrote in her LinkedIn article:

Don’t think I need to explain further, do I?

Pro Tip : If you have forgotten to attach a resume to your email cover letter, don’t resend the whole message, just shoot a quick follow-up email with your resume attached. Would rather avoid this nightmare scenario? Attach all the necessary documents before you start writing a cover letter email.

And it is fine to say " Please find attached my resume " (though there are alternatives).

It makes all the more sense to write that because Gmail will see the word attached/attachment, check if you have in fact attached anything, and prompt you if you haven't!

One last thing to keep in mind:

Choose a professional resume file name :

“[Your first and last names]-resume-[the company name],” for example: John-Smith-resume-Intel NOT My-resume-124 .

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:

matching set of resume and cover letter

See more cover letter templates and start writing.

Key Takeaway

To write a perfect cover letter email for a job application, follow these steps:

And, for the final piece of advice:

Got any additional questions about writing and sending a cover letter email? Want to share your experience with applying by a direct email message? Give me a shout in the comments. I can’t wait to hear out your thoughts. Let’s chat!

Michael Tomaszewski, CPRW

Don't miss out on exclusive stories that will supercharge your career!

Get a weekly dose of inspiration delivered to your inbox

Similar articles

Do I Need a Cover Letter? Are Cover Letters Necessary in 2023

Do I Need a Cover Letter? Are Cover Letters Necessary in 2023

Do I need a cover letter? Is it important? What if the job offer doesn’t require a cover letter? Read this guide to find out all you need to know.

How to Email a Resume to an Employer: 12+ Email Examples

How to Email a Resume to an Employer: 12+ Email Examples

How to send a resume through email? What subject to write in an email with your job application? Check our guide with 12+ email samples to send with a resume.

35+ Successful Cover Letter Tips & Advice (With Examples)

35+ Successful Cover Letter Tips & Advice (With Examples)

Cover letter writing tips—sure to turn any boring letter into something employers want to read.

How to Write an Eye-Catching Job Application Email

Learn how to apply for a job via email and get attention for your unique professional story.

[Featured image] A woman wearing an orange turtleneck sits at home in front of her laptop working on a job application email.

There are a variety of ways to apply for a job. While many companies now rely on an applicant tracking system or ATS, others may require that you apply via email. In this article, we’ll go over what you need to apply for a job via email, how to write a standout email, and other tips you can use when applying for jobs in this manner.

What is a job application email?

There may be times when a company requires that you submit your job application via email, rather than through a job portal like an ATS. When that happens, they will typically outline how to do so in the job description, noting what materials you should send, the email address you should use, and even potentially what you should note in the subject line.

What you need to apply to a job via email

When you apply using email, you will have three major requirements: a clear subject line ; the email body in which you explain who you are, your qualifications, and your interest in the role; and attachments .

There are two options when it comes to the body of your email:

Abbreviated cover letter : If you choose to attach your cover letter, consider abbreviating it in the body of your email so that the recruiter or hiring manager gets a sense of your experience and skills.

Full cover letter : Rather than attach your cover letter, you can copy and paste it into the body of your email. With this option, your email body will function as your full cover letter.

What attachments should you include in a job application email?

It’s important to review the job description and take note of requested attachments and any formatting specifications, such as whether you should submit your materials as PDFs or another file extension.

Typical email job application attachments:

Portfolio samples

A job application email differs from a job application follow-up email in which a candidate reaches out via email to a recruiter or hiring manager after first applying for a job elsewhere, usually via an ATS.

How to write a job application email

As you would with any other job application, take time to review the job description, identifying the experience and skills you have that align directly with the role. These details will inform your email body ( cover letter ) and will also convey the research you’ve done about the role and company.

Once you have all the relevant information, it’s time to begin crafting your email.

1. Write a clear subject line.

The subject line of your email needs to state your reason for writing. A job description may specify what you should include. If not, craft a clear subject line that states your reason for writing and your name. For example, “Application: Position Title, Your Name” or “Application for Position Title: Your name.”

2. Include a salutation.

Review the job description to see whether the company wants you to address your email to a specific employee or hiring manager. If not, you may determine who the hiring manager is by researching their title on the company’s LinkedIn page. If that information is not available, keep your salutation generic with a simple “To Whom It May Concern” or “Dear [Department] Hiring Team.” Learn more about how to address a cover letter .

3. Introduce yourself in the first sentence.

Get direct in your first sentence and treat it like a resume objective. State who you are, the amount of experience you have or what you’re currently doing, and that you’re writing to apply for the role. If someone referred you, mention it.

4. Turn your cover letter into the body of your email.

The body of your email can either be your full cover letter (if you choose not to attach it) or an abbreviated version of your cover letter (if you choose to attach it). As with a standard cover letter , you’ll want to discuss your experience, your unique fit for the role, and any accomplishments that speak to your larger impact.

5. Close with details.

As you conclude your email cover letter, reiterate what you want and why you’re interested in this role at this particular company. State the documents you’ve attached and your availability for next steps.

6. Sign your email.

Sign your email with your contact information, including your full name, phone number, and email. If you have a website, include the address.

7. Attach your materials.

Make sure to attach all required materials, such as your resume, in the appropriate format.

8. Proofread before you hit “send.”

Review your email for any typos or grammatical mistakes. As with a formal cover letter, you want to make sure your email is error-free so a recruiter or hiring manager can see your attention to detail.

Learn more: How to Use Resume Sections to Shape Your Professional Story

Job application email samples

Below, you’ll find two sample job application emails, one from a recent graduate with little experience and another from a mid-career applicant seeking to advance.

Recent graduate

[Subject line] Application: Junior graphic designer, Kenan Sampson

Dear Creative Hiring Team:

My name is Kenan Sampson, and I’m writing to apply for the junior graphic designer role on your team at X. I recently graduated with my BFA in graphic design.

I’ve been especially impressed with X’s B-corp status and its mission to connect volunteers with meaningful and impactful experiences. During my time at XYZ University, I volunteered with a local composting group while completing two separate internships, one at the creative agency ABC Designs and the other at A to Z Corporation.

During my internships I:

Designed original assets, including logos, landing pages, and templates

Retouched work to meet each client’s specifications

Met with clients as part of the graphic design team to receive and implement feedback

I appreciate the challenge of bringing an idea to life through visual web-based mediums, and I’m interested in applying my experience to your company’s needs. I’m an organized team player with strong attention to detail, traits that will serve me well at X.

I’ve attached my resume and two samples of work I completed as part of my internships. I’m available to discuss my experience and skills at your convenience.

[email protected]

Career advancer

[Clear subject line] Senior copywriter application: Samantha Dent

Dear Mr. Morley:

I’m writing to apply for the senior copywriter role at X. My name is Samantha Dent and I have over six years of experience strategizing, creating, and revising compelling copy for an array of e-commerce brands, such as X, Y, and Z.

Most recently, I’ve been working as a copywriter at ABC, a company dedicated to servicing small businesses in the e-commerce space. I handle copy needs for six different clients, ranging from plant delivery services to cookware. I regularly develop distinctive value-driven language for each digital campaign that drives action, and my clients see results thanks to those efforts. For instance, X experienced a 3% increase in sales and a 12% increase in engagement across their social media platforms after our most recent end-of-the-year campaign.

I’ve appreciated my time at ABC, but I’m eager to continue growing in my career. I’m now interested in finding a senior copywriter role at a company that prioritizes empathetic, values-first copy. I believe that opportunity is at X, where I can more impactfully manage campaigns and contribute to the team’s strategy and leadership.

I’ve attached my resume, a more in-depth cover letter, and writing samples. I look forward to discussing this role in more detail.

sdent[email protected]

Next steps

Gain help writing professional emails or letters with the University of Colorado Boulder’s Business Writing course, available on Coursera. Get access to this and more than 7,000 other courses, guided projects, specializations, and professional certificates with Coursera Plus .

Business Writing

Writing well is one of the most important skills you can develop to be successful in the business world. Over seventy companies and thirty thousand ...

(4,236 ratings)

151,023 already enrolled

Average time: 1 month(s)

Learn at your own pace

Skills you'll build:

Grammar, Communication, Business Writing, Writing

This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

Develop career skills and credentials to stand out

Coursera Footer

Start or advance your career.

Popular Courses and Certifications

Popular collections and articles

Earn a degree or certificate online

The World's Smartest Resume Builder

Home Cover Letter Help Email Cover Letter

How to Write an Email Cover Letter

In some situations, you’ll have no choice but to send your cover letter via email. Learn how to write an email cover letter, and how to send it by checking out our sample and five professional writing tips below.

Someone opening Gmail to send an email cover letter

Writing an email cover letter is essential for the modern job application process.

Perhaps you want to send a cover letter as an attachment with your job application, but there’s no option to upload one.

Or you want to send your cover letter in the body of your email to capture the hiring manager’s attention before they decide to download your resume.

Regardless of your reason for sending one, your email cover letter needs to grab the hiring manager’s attention and convince them to give your application the attention it deserves.

What is an email cover letter?

An email cover letter is like a standard cover letter. The only difference is that it’s either:

The purpose of any cover letter is to introduce yourself to the hiring manager, explain how you found the job, why you’re applying, and briefly go over your experience and qualifications.

Email cover letter sample

Here’s a compelling email cover letter sample from a candidate applying to a marketing position:

Email cover letter (text format)

Email cover letter (text version).

Dear Mr. Richards,

I’m excited to apply for the Marketing Specialist position at Harcot Products that I saw listed on Indeed.com.

As a dynamic marketing professional with 3+ years of experience at a Fortune 500 company, I’m confident that my expertise in data analysis, email marketing, and search engine optimization makes me an ideal candidate for this role.

I’m currently employed at Boston Global, where I’ve spent the last three years honing my online marketing skills. While working here, I helped execute a campaign that increased monthly average sales from $5,000 to $12,000. I’ve also onboarded three marketing trainees, which has further solidified my marketing fundamentals.

I’m certain that the knowledge and expertise I’ve developed at Boston Global will be highly valuable to Harcot’s marketing team.

I’ve attached my resume and cover letter to this email. I welcome the opportunity for an interview to further discuss how my experience and skills can be an asset to Boston Global.

Thank you for your time and consideration.

Melissa Firscht

[email protected]

Email cover letter format & writing tips

Now that you’ve seen what an email cover letter should look like, here are five tips on how to format and write an effective email cover letter:

1. Make it easy to read

The average recruiter spends very little time looking at an email. If you want your job application to stand a chance, your email cover letter format must be clear and easy to read, even on a smartphone.

Each paragraph should only be one to three sentences long. You’ll also need to ensure that you have a clear introduction, main body, and closing paragraph so that hiring managers can skim for and find the information they’re looking for.

Here’s an example of an easy-to-ready email cover letter:

A sample of an email cover letter format

Notice how each paragraph is short, to the point, and no longer than three sentences. Follow this format, and recruiters will quickly get the information they need from your email.

2. Be direct and to the point

When writing an email cover letter, the trick is to make it informative but short.

Briefly introduce yourself, your experience, qualifications, and skills to convince the hiring manager to consider your application.

It can be tempting to talk at length when including your accomplishments or why you’re interested in the job. But you should edit your email cover letter down to only the most important and relevant information.

For instance, your email cover letter doesn’t need to include more than a couple of sentences about your personal background or passions.

To ensure you’re hitting all the right points without adding too much fluff, follow these three rules:

3. Include an informative subject line

Using an eye-catching email subject line is crucial for a successful job application.

You might have an impressive resume and cover letter , but if your subject line is unclear, hiring managers won’t take the time to open your email.

Your subject line is the first thing potential employers see. To guarantee you win the hiring manager’s attention, ensure your subject line includes:

The position you’re applying to

Ultimately, your email subject line should be professional, brief, and relevant.

The only exception to this rule is if the job you’re applying for has a specified format the employer wants your subject line to use. Double check the listing to see if this is the case.

4. Personalize your email to the reader

People (including hiring managers) are much more attentive when they hear or read their name, so make sure you directly address the hiring manager in your email cover letter.

If you don’t know the hiring manager’s name, find it by:

You can also look into alternatives to writing “ Dear Sir to Madam “. If all else fails, there’s nothing wrong with starting your email with “Dear Hiring Manager,”. But if you can, avoid it.

5. Finish with a convincing closing paragraph

Your email cover letter closing should begin the next step of the hiring process by encouraging the hiring manager to reach out to you.

Specifically, re-state your interest in the position and state your availability for an interview.

The closing of your email should come across as confident but not pushy or desperate. Make it clear that you’re available and interested, but don’t pressure the hiring manager to respond.

Finally, end with a professional and courteous HR-approved sign-off such as “Sincerely,” “Regards,” or “Best regards.”

Here’s an example of how to close your email cover letter:

I’ve attached my resume and cover letter to this email. I welcome the opportunity for an interview to further discuss how my experience and skills can be an asset to Boston Global. Thank you for your time and consideration. Regards, Melissa Firscht

How to send an email cover letter

Once you’ve finished writing the main contents of your email cover letter, you’re ready to send it to the hiring manager (and attach your remaining application materials).

Before emailing your resume and cover letter though, there are three simple rules you should keep in mind:

Additionally, pay attention to the little details in the job description. For example, if the company spells resume with accents (résumé), use accents in your resume’s file name too. The hiring manager will appreciate your extra effort and attention to detail.

Click to rate this article

Written by Nick Herschel

Nick is a Digital Marketing Specialist at Resume Genius, where he assists people in writing outstanding resumes and CVs. Recently equipped with his MBA, you can find him... more

Related Articles

five cover letter examples stacked on top of each other — internal position, career change, relocation, entry-level, and professional cover letter samples together

Cover Letter Examples for All Job Applications in 2023

February 2, 2023 | By Conrad Benz

An illustration of a cover letter with statistics shown behind it

Cover Letter Statistics for 2023

January 12, 2023 | By Rebecca Tay, Ph.D.

Image showing how to write a cover letter that impresses recruiters.

How to Write a Cover Letter for a Job

December 22, 2022 | By Ida Pettersson

cover letter template hubpage hero image, animated man pointing at cover letter templates

Cover Letter Templates

September 18, 2022 | By Pauline Delaney

Cover letter with a question mark on top of it, are cover letters necessary?

Are Cover Letters Necessary in 2023?

January 11, 2023 | By Corissa Peterson

Hiring managers contemplate the best cover letters they've received for a job opening.

Best Cover Letter Examples of 2022 & Why They’re So Good

May 18, 2022 | By Aaron Case, CPRW

Proper cover letter format set upon a wooden table with leaves

Cover Letter Format: How to Format Your Cover Letter in 2023

December 8, 2022 | By Emily Crowley

How to write a cover letter with no experience

How to Write a Cover Letter With No Experience

July 26, 2022 | By Eva Chan, CPRW

Resume Tools

Cover Letter Tools

Career Tools

© 2023, Sonaga Tech Limited. All rights reserved

ResumeGenius.com is owned and operated by Sonaga Tech Limited, Hamilton, Zweigniederlassung Luzern with offices in Luzern Switzerland.

Cookie settings

This site uses cookies to ensure you get the best experience on our website. To learn more visit our Privacy Policy

Email Cover Letter: 5 Samples & Writing Guide + Expert Tips

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

How to Write an Email Cover Letter

Sample email cover letter for professionals, sample cover letter email for computer science, sample email cover letter for creatives, sample cover letter email for executives, sample email cover letter for internships, was it interesting here are similar articles.

Best Resume Formats You Should Use in 2023 (with Examples)

Best Resume Formats You Should Use in 2023 (with Examples)

Is a Cover Letter Necessary in 2023? Do I Need a Cover Letter?

Is a Cover Letter Necessary in 2023? Do I Need a Cover Letter?

33+ Cover Letter Tips and Advice to Stand Out in 2023

33+ Cover Letter Tips and Advice to Stand Out in 2023

Oh no! We couldn't find anything like that.

Try another search, and we'll give it our best shot.

15 Cover Letter Templates to Perfect Your Next Job Application

Published: August 10, 2022

Are cover letters necessary? I'm not in HR, but I've been approached by applicants who wondered whether their cover letter would actually be read. My answer is one not many of them wanted to hear: "sometimes." Sometimes it will be read. Other times, you can get away with just sending in your resume — like when you network your way into applying for a position.

Woman using a cover letter template

The truth is, you can't really predict on a case-by-case basis — and you're better safe than sorry. For the most part, having a cover letter will give you an upper hand in ways your resume doesn't. It allows you to show off your writing skills, provide details that you couldn't fit on your resume, demonstrate your passion, and show your willingness to put in as much time and effort as possible.

→ Click here to access 5 free cover letter templates [Free Download]

If you’ve ever rolled your eyes or balked at an application that required a cover letter, this guide is for you. We’ll go over how to write a cover letter and provide cover letter templates to help you perfect your own.

Application Letter

An application letter is a written document addressed to an employer by a job applicant, explaining why they're interested in and qualified for an open position. More commonly known as a cover letter, this document can come in the form of an email, MS Word document, or similar application template offered by the employer.

Seems fairly basic, right? Cover letters can hold different levels of importance to an employer depending on the industry you're in and the job you're applying for. According to a CareerBuilder survey, 49% of recruiters say sendign a cover letter along with your resume boosts your chance of landing the role.

If you do plan to write a cover letter, keep in mind there are certain qualities it should have that are not included in the definition above.

What to Include in a Cover Letter

So, what should you include? We'll let the 11 templates below this list do most of the talking. No matter which one you download, pay attention to the following elements — all of which should shine through in the letter you send to your future manager.

5 Free Cover Letter Templates

Fill out this form to access your templates., 1. contact information.

Cover letters shouldn't just carry your contact information, but also that of the company to which you're applying. Contact info includes your phone number, email address, and any social media accounts you're willing to share and receive connections to.

Home addresses aren't required, but they can be a helpful reassurance to the employer that you already live nearby and would have no trouble coming into the office.

Avoid offering phone numbers, email addresses, or actual addresses that belong to your current employer. Using your personal Gmail address over your work email, for example, ensures your correspondence with recruiters remains separate from all of your current work communication.

2. A Personal Address Line

For as often as you see "to whom it may concern" at the top of cover letters today, do your best to avoid writing this exhausted line.

Address lines that specify a person or company grab your reader's attention much more quickly, and show the employer that you've taken the time to tailor your application letter to them. Don't have the name of the hiring manager? "Employers at [company name]" will do just fine.

A "hook" is a clever introduction that "hooks" your reader into wanting to learn more. Think about yourself as a job candidate — what makes you unique? What about your career might a recruiter be intrigued by that you can package into an interesting first sentence?

4. Why You're Qualified

It's a no-brainer that you should summarize your professional experience in your cover letter. However, today's best applications describe why this experience qualifies the applicant for the job they're applying for. For example, don't just state that you spent three years writing for a company blog. Explain that this type of work lends itself to managing your new potential employer's content calendar every week.

5. General Knowledge of the Business

Grammatical errors could mean your application is thrown in the trash, but that's not the only thing that could get your letter tossed aside. Using a generic "one-size-fits-all" cover letter — especially if you forget to change the name of the company — will also hurt your chances of landing an interview.

So, if you take the time to write a cover letter, take the time to comment on the business itself. Why are you applying to this company? What about their business stuck out to you as a professional?

Now, let's take a look at an example cover letter , what makes it effective, along with 11 templates you can download or draw inspiration from.

Cover Letter Example

Cover letter example.

The example above illustrates how to write a marketing cover letter using the elements we listed.

Besides the contact information and the address line, the first few paragraphs explain why the candidate is qualified for the position. This example uses specific data to show why they would be a good fit.

Additionally, in the second to last paragraph, the candidate discusses why they're interested in the specific company, demonstrating general knowledge of the business.

By combining all the elements to a cover letter, this is a great example to use for inspiration.

Featured Resource: 5 Professional Cover Letter Templates

Cover Letter Templates

14 Free Cover Letter Templates for Your Next Job Application

Template 1: basic.

Basic cover letter template with 7 qualities to learn from.

The example above is a basic (but great) cover letter. The numbered sections are explained in more detail below.

The level of formality your header has will depend on the company to which you apply. If you're applying to a formal business, it's important to use a formal header to open your cover letter, like in the sample above. Put your address, the date, and the company's address. But if you're applying to a company that isn't as formal, you don't need to include yours and the company's addresses. You can still include the date, though.

2. Greeting

Using "To Whom It May Concern" is okay, but you may want to take the time to research the name of the recruiter or hiring manager online. If you do your research and aren't confident you found the right name, then you should definitely use the generic greeting — but if you are sure, then it shows you put in the effort to find their name and it will catch the recruiter's eye.

If you have the recruiter's name, do you greet them by their full name, or by their courtesy title (i.e. Mr., Ms., or Mrs.)? Similar to the header, it depends on the company's level of formality. If you're applying to a corporate business, you may want to consider using "Mr. Snaper" instead of "Jon Snaper." If you're applying to a start-up or a business with a more casual culture, you can use "Jon Snaper," as shown in the example.

3. Introduction

Your opening paragraph should, in 1-3 sentences, state why you're excited to apply and what makes you the perfect candidate. Get right to the point, and don't worry about explaining where you found the posting or who you know at the company. This isn't a place to go into detail about why you're a great candidate — that's for the second paragraph. Here, simply list a few key reasons in one sentence to set up the rest of your letter. Keep in mind that the recruiter may cross-reference your cover letter with your resume, so make sure the two sync up.

4. Paragraph 2: Why You're a Great Fit for the Job

Next, sell yourself and your experience by choosing one or two concrete examples that show why you're a great fit for the position. What did you do at a previous company that gave you relevant experience? Which projects have you worked on that would benefit the new company? How will your prior experience help this company grow? Stay humble in your explanation of credentials while still showing that you would be an asset to the team. Use this paragraph to show you're genuinely excited and interested in the position.

5. Third Paragraph: Why the Company Is a Great Fit for You

While it's certainly important you're a good fit for the job, it's also important that the company is a good fit for you. "A cover letter typically describes why you're great for a company — but how will you benefit from getting hired?" asks former HubSpot Team Development Manager Emily MacIntyre . "We want to know why our company appeals to you, and how it will be a mutually beneficial working relationship."

In the third paragraph, show you're serious about growing and developing your career at this new company. What impresses and excites you about the company? Is there something that you feel strongly about that aligns with the company's goals? For example, the candidate in the sample letter used this space to show his personal commitment to environmental causes aligns with the company's green initiatives.

6. Strong Closer and Signature

Don't get lazy in the final few sentences of your cover letter — it's important to finish strong. Be straightforward about your interest and enthusiasm about the new position, and tell them you're available to talk about the opportunity at any time. Be sure to include your phone number and email address. At this point, the ball is (rightly) in the recruiter's court to decide how to follow up.

Last but certainly not least, thank them for their time and consideration. Use a formal sign-off like "Best," "All the best," or "Sincerely," and finish by typing out your full name. You don't need to sign it with a pen.

Template 2: Data-Driven Marketing Cover Letter

Data-driven marketing cover letter template

When applying to a data-driven position, it might be tempting to inject your cover letter with, well, the data to describe what you've done for other employers. But in an application letter — particularly for the marketing industry — how you convey this data is just as important as the data itself.

The cover letter template above, which we created here at HubSpot, can help you present the data that's most important to you as a candidate such that it'll matter to your future employer.

Notice the three bullet points near the center of the letter above, preceded by the statement: "... I've developed a strategy that has helped the company achieve ..." This setup is important, because while you can add as many statistics as you want to this template, your data points should describe how your current/former business benefited from your work, rather than how you, yourself, benefited.

Template 3: Straight-to-the-Point Cover Letter

cover letter template: Straight-to-the-point

Harvard Business Review contributor David Silverman hailed the above cover letter example as "The Best Cover Letter I Ever Received." For context, Silverman believes there are only a handful of times when writing a cover letter is actually necessary:

Under those three circumstances, a straight-to-the-point cover letter like the one above could be your best bet. Because it's so concise, however, make a point to add your own letterhead above the message itself. It might be easy for a recruiter to sift through a short and sweet cover letter like the one above, but it's just as easy for it to get lost in the shuffle of their application list without a unique design or format.

Template 4: Referral Cover Letter

cover letter template: Referral cover letter

Just because a friend or colleague recommended you for a job doesn't mean the company is all set to hire you. Therefore, the cover letter template above is written specifically for referrals. We made this one here at HubSpot. Download it here (it comes with four other cover letter templates , too).

As you can see in the picture above, the first paragraph of the cover letter is dedicated entirely to acknowledging the circumstances of your applying: You know someone who works there — no harm in that. But there might be harm in not mentioning it to the hiring manager. Telling the reader about your connection at the company shows you're aware and confident of the actions you take to get the opportunities you're interested in.

Ultimately, it's better than the recruiter hearing about your employee connection from somebody else.

As for the rest of the cover letter, treat your message the same way you would if you had applied with no connection from within. Your skills and successes are no less important because of your internal referral.

Template 5: Photo Letterhead Cover Letter

cover letter template:Photo letterhead cover letter by Microsoft Office

The cover letter template above was designed by Microsoft Office, and as comprehensive as it looks, it's completely free to download and modify.

As it looks right now, this cover letter contains about half photo, half text. Feel free to shrink (and change) the image to give yourself more room to tell your story. Of course, a nice washed-out image that expresses who you are can be part of that story ...

Template 6: Digital Creative Cover Letter

cover letter template: digital creative letter.

This sixth template is perfect for the applicant who wants to emphasize the many different digital channels they areon. This template goes well with a resume of the same format.

As you personalize this letter with your own experience, make note of the social networks and industry software included in this template. You'll see there’s additional space along the top to add your LinkedIn and personal website to fill with your own information.

You can improve upon this template by formatting your most important highlights and accomplishments with bullet points. This will make the document easier to read for the hiring manager and emphasizes the value you provide.

Template 7: Marketing Manager Cover Letter

cover letter template: Marketing-specific cover letter

Our seventh cover letter comes from Monster.com. This cover letter, shown above, is focused specifically on a marketing role.

Notice how the writer includes references to important marketing metrics and terminology. If you're applying to a data-driven role, you might not want to fill the page with a story of your experience in paragraph form, like Template 1 does at the beginning of this article. Instead, consider highlighting three (or four, or five) of your successes that you believe the hiring manager would resonate most with, in bulleted form.

As a marketing professional, breaking up your letter with bulleted details like the ones above shows a respect for the hiring manager's limited time — a mentality that all marketers must understand when communicating with a brand's audience.

Template 8: Career Day Follow-Up Cover Letter

cover letter template: Career day follow-up cover letter

This is a unique kind of cover letter from Princeton University.

LinkedIn, Glassdoor, Monster, and Indeed might take the lion's share of your job searches online, but still some employment opportunities come out of a trade show, job fair, or similar networking event. For those occurrences, you have the follow-up cover letter template above.

This cover letter has everything you need to help an employer recall a conversation you had with him/her at a career fair. As you can see in the second paragraph, the letter is particularly useful to people who are about to graduate college.

Template 9: Logo and Watermarked Cover Letter

Here's another cover letter template from Microsoft Office. This one has a light touch of color in the design just above the letterhead, but make no mistake — the template caters to any professional looking to make a good first impression on their future employer.

Don't let the logo space on the top-right of the page confuse you. This can be the logo of the company to which you're applying — to quickly get the attention of the recruiter — or your own logo. Perhaps you freelance on the side or simply like branding yourself. This cover letter template is meant for customization.

Template 10: Data Scientist Cover Letter

cover letter template: Princeton Data Science Cover Letter

The text emphasizes how the applicant’s academic research and projects makes them an ideal candidate for the position. The format is also simple enough to submit as a pdf, as text in an email message or an application text box.

Template 11: Business Cover Letter

cover letter template: Business cover letter

The cover letter template above is perfect for entry- and mid-level marketers who want to show a little extra professionalism in their opening note to a potential employer.

The multi-colored header (you can change the color if you wish) shows just the right amount of creativity and can go quite well with a resume of the same style. If you don't have enough experience to fill the entire page, don't worry. Feel free to write to a length you think is representative of who you are and what the hiring manager wants to see.

No matter how long your final cover letter is, the above template is your opportunity to show your attention to detail — from your contact information in the top header, to the personalized address line where you can include the name of the hiring manager. Like we said, "to whom it may concern" is pretty outdated, anyway.

Template 12: Entry-Level Cover Letter

cover letter template: Entry level cover letter

The cover letter template above, written by HubSpot, is specifically designed for entry-level applicants.

When you only have a few years experience, it's important to display how you gained your skills and what you learned from your education or internships. Additionally, it's important to mention why you want to work at the company you're applying to.

No matter your experience, the template above will help you decide what skills you want to highlight and flesh out in your cover letter.

You can download it here (it comes with four other cover letter templates , too).

Template 13: Healthcare Cover Letter

cover letter template: Healthcare cover letter

Additionally, phrases like "I'd love to put my skills to work for your clinic" and "Please contact me at your convenience and let me know how I can help you" focus on what the business will gain as a result of hiring the applicant, rather than what the applicant is looking to gain.

Template 14: Freelance Cover Letter

cover letter template: freelance cover letter

If you're looking for freelance work, your biggest goal is to get your strengths across quickly, so busy clients won't pass by your cover letter entirely. Additionally, if you're sending out multiple cover letters to different clients, you'll want to target each one to that client's unique goals.

For instance, if one client is looking for SEO-optimized content related to marketing, you'll want to highlight past experience writing marketing content; this will change if, for instance, the client is looking for fitness content.

For this reason, it's a good idea to structure your cover letter so you start with a) past credentials or references, and b) bullet-point information related to the client's goal, as shown in the cover letter above.

Template 15: Director Cover Letter

cover letter template: cover letter for director

In the cover letter above, the candidate does a good job outlining how she succeeded in a leadership role previously: "For the past five years, I have successfully developed and maintained all data systems, including schedules and records for a business employing more than 100 people."

You'll want to demonstrate how your skills align with a Director position — both through organization and leadership — and, when possible, where you received recognition for your hard work (i.e. "I earned an award for Most Valuable Administrative Staff Member").

Write a Winning Cover Letter

Writing a cover letter is easier said than done. Don't hesitate to spend a lot of time writing and editing it. Or, ask a friend or family member to read it over and give you feedback. If the recruiter does end up reading it, you'll be thankful you did.

Editor's note: This post was originally published in November 2014 and has been updated for comprehensiveness.

Professional Cover Letter Templates

Don't forget to share this post!

Related articles.

The 12 Best Cover Letter Examples: What They Got Right

The 12 Best Cover Letter Examples: What They Got Right

15 Cover Letter Templates to Perfect Your Next Job Application

The Ultimate Guide to Writing a Cover Letter

How to Start a Cover Letter to Impress Employers [+ 14 Examples]

How to Start a Cover Letter to Impress Employers [+ 14 Examples]

How to Write a Letter of Interest in 2021 [Examples + Template]

How to Write a Letter of Interest in 2021 [Examples + Template]

How to Write a Cover Letter for an Internship [Examples & Template]

How to Write a Cover Letter for an Internship [Examples & Template]

Eight Cover Letter Greetings for Every Situation

Eight Cover Letter Greetings for Every Situation

7 Expert Cover Letter Tips to Get the Job

7 Expert Cover Letter Tips to Get the Job

Five fill-in-the-blank cover letter templates to help you impress recruiters.

7 Email Templates for Your Next Job Application (Loved by Hiring Managers)

Featured in:

Applying for a job can be a difficult and daunting task for anybody, especially for those who are young and have just graduated. If you have just started looking for your first full-time job, then chances are you are very unfamiliar with the entire job hunting landscape.

You need to conduct plenty of research to craft the perfect tailored resume and cover letter fitting the job and the company. That is already hard enough without a professional resume writer . Now, you need to email these documents to the organization you are applying to. However, that is easier said than done. Many applicants put so much time and effort into their cover letters and resume, but neglect to do the same with their emails.

Nobody uses snail mail any longer to send in their job applications ; email is the de facto standard of sending job applications. You need to be able to write a perfectly structured and formatted email that will be well received by hiring managers.

Hiring managers receive a ton of emails every day and see a wide spectrum of job emails. Many job application emails are so poorly written that hiring managers do not even bother opening any of the attachments! You need to stick to a professional style that recruiters love. How do you make your email stand out from the crowd ?

7 Email Templates for Your Next Job Application (Loved by Hiring Managers)

© Shutterstock.com | blossomstar

We are here to help you answer that question. We are providing you with some tips and, more importantly, email templates you can use to write your own job application email. Young graduates will benefit immensely from this article because they will learn so many tips to help them create an amazing job application email.

In addition, experienced professionals who are now looking for a new job will learn a thing or two about job application emails, something that was not frequently used in the late 20 th century. If you want your email to be read and loved by recruiters, then keep on reading.

JOB APPLICATION EMAIL TIPS

Before we present the various email templates we have prepared for you for your next job application, we want to lay out some things you should definitely do to make your email excellent. If you follow these tips, your email will definitely be positively received.

Use a Professional Email Address

If there is one thing you take away from this article, it is that you need to ensure you have a professional email address. Do not send your job applications from an email address you made as a child or as a teenager. While it may have been cool to use a fun email address when you were younger, that will never be viewed in a positive light by recruiters.

You are now an adult, so you need a correspondingly professional email address. Try to use your first name and last name in your email address. For example, [email protected] or [email protected] are very professional email addresses.

When hiring managers see a job application from an email that is professional, they can actually take you seriously. Otherwise, they will not.

Be Focused and Brief

Make sure to keep your job application email brief and get to the point quickly. The very first sentence in the first paragraph in the body of your letter should state your intentions clearly.

As a result, recruiters will understand from the get-go what the email is all about. They will respect the fact that you mean business when you keep it short and simple. All of your details are in your cover letter; it is not necessary to say much in your email. State what you have enclosed, and show appreciation for considering your application. It is not necessary to go beyond this. One thing that you can mention is your work experience, but even that should be brief and pertinent.

In case an employee at the company referred you, make a note of this in the email. You should have definitely mentioned this in your cover letter, but something as important as a reference should also be stated in the email. The earlier, the better. It adds more weight to your application.

Write an Informative Subject Line

The email subject line should include your name and the position you are applying to. This is perhaps the most overlooked portion of an email, especially one for a job application. Before even opening an email, recruiters will read the subject line. If it is irrelevant, they will not open it.

Ensure that it is relevant by stating the position, mentioning your name, and expressing that it is a job application. Recruiters receive a copious amount emails daily, so make sure your subject line is informative and gets to the point. In case your job post has a reference number or code of some kind, include this in the subject line. This will make it even easier for recruiters to associate your application with a particular job post.

Some more tips on writing an email where you get a fast response.

Use Only a Formal Greeting and Closing

An email for a job application should be professional. This is not the place to be casual and friendly. If you write it in a very casual manner, it will come across as being an amateur and disrespectful. Using the appropriate formal greetings and closings will convey a sense of professionalism and respect to hiring managers.

Never start your email with “Hi” or “Hello.” That is reserved for people who you know. You do not know your hiring manager on a personal level. Never address them by their first name. Again, you should be respectful and address them by their last name. The safest and most professional manner of addressing hiring managers in a job application email is “Dear Mr./Ms. Last Name.” This salutation is very formal, something recruiters love to see.

Likewise, your closing to your email should be equally formal and professional. Do not end it with “Best Wishes” or “Cheers.” These are far too casual for a professional email that could decide whether you get the job. You require a more formal closing. “Regards” or “Sincerely” are the best closing remarks for a professional email.

Include a Professional Electronic Signature

When jobseekers would send hiring managers paper letters in the past, they signed their letters just below the closing remark. You cannot do this in an email.

However, you can still add an electronic signature that is far more elaborate than a regular signature. A signature is simply a stylized version of your name or initials. An electronic signature consists of many elements that make it very similar to your address that would put in the header section of a letter.

The following should be included in any electronic signature:

Your Phone Number

Always include your electronic signature according to the format written above. It goes at the very end of your email. An electronic signature contains various means of contacting you. This makes it very easy for hiring managers to contact you if you have left a good impression on them. This is the de facto standard for all professional emails, especially for job application emails.

Always Add Relevant Attachments

Your job application email is only significant if it contains the documents to support your candidacy. State in your email that you have enclosed your resume, cover letter, and any other necessary documents that are required for the position.

Double check that you actually attached them. Sometimes, applicants forget to actually attach these documents in an email and when a hiring manager cannot find them, they do not bother to consider the email any longer. Make sure that you attach these files, because they will ultimately determine if you are indeed eligible for an interview.

JOB APPLICATION EMAIL TEMPLATES

Now that you know what to include in your email and how to write it, you can view the templates for job applications. We are presenting several types of templates you can use to convince your recruiter to take your seriously. All of these templates have been proven to be effective at winning over hiring managers. Emails are a science, and we have cracked the code to make it successful for you.

We must state that your job application email is by no means a cover letter. It does not substitute the contents of your cover letter or your resume. There is no need to repeat all of those contents in the body of your email. This email should only succinctly highlight your intention to work at a particular company.

Unlike a cover letter, business letter, or any other physical letter, an email does NOT require a header that contains your address and the company’s address. Those are reserved for physical letters, not electronic ones. An email is structured slightly differently than a regular letter, as you will see below.

Template 1 – For Young and Fresh Graduates

If you have just graduated, or about to graduate very soon, then you need to make this statement in your job application email. This template is made just for you, to help you get started on your career.

Subject: Name of Applicant – Name of Position, Job Reference Number

Dear Mr./Ms. Last Name,

I came across a very exciting position on your job portal that I believe fits me perfectly. I am interested in applying for the position of Development Engineer (Job Reference Number A123) at Sony Electronics. After reading the job description and requirements and matching it with my own experiences, I know that I would be a valuable asset to your organization.

I recently graduated with a Bachelor of Science degree in Electrical Engineering from the University of Texas. I now want to apply my skills in a multinational company like Sony. As a development engineer, I can implement engineering concepts to design innovative and ingenious products for consumers.

I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them to get a better picture of who I am.

I would love to talk to you in more detail regarding this amazing opportunity at your company. It would give me great pleasure to hear back from you regarding my application.

Your Email Address

Template 2 – For Experienced Professionals

If you have been working for a number of years already and are on the lookout for a new job at another company in your industry, then this email template is made for you. Your experience here is very important and should be emphasized in your email.

I have 4 years of experience as a Software Developer at my previous company. I came across an interesting position of Software Tester (Job Reference Number 9467) on your website. Company XYZ is renowned for testing all kinds of software and applications before they are released. As I know how they were programmed, I would be able to quickly detect all bugs and errors that need to be rectified. My skillset and expertise makes me a valuable asset to your organization.

After graduating with a degree in Computer Science, I worked at Company ABC as a software developer for 4 years. I designed and programmed engineering software that students use in academia. I now want to challenge myself in a new environment and your company offers just that.

I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them to get a better idea of who I am.

I would love to talk to you in more detail regarding this amazing opportunity at your company. I look forward to hearing back from you regarding my application.

Template 3 – Having an Internal Contact

Sometimes, the best way to get a job is to be referred by your friend who works at a company or by someone else you may have met who also works there. In these scenarios, it is best to include this information in your email. This will make your application stand out.

My friend Sandra Cooper, who is a Chemical Engineer at your company, recommended me to apply to this company for the position of Junior Chemical Engineer (Job Reference Number N364). I have a deep interest in chemistry and I want to take Bio Corp to next level with my diligence and resilience in the lab. Since I studied alongside Sandra in school, she knows my potential very well so when you hire when, you will be getting a great professional who can deliver results.

I recently graduated with a Bachelor of Science degree in Chemical Engineering from the University of Sydney. I now want to apply my skills in a world-renowned chemical engineering firm like Bio Corp. I enjoy conducting tests in a laboratory and I am very familiar with the chemicals you are working with.

I would like to have the chance to personally talk to you regarding this amazing opportunity at your company. I hope to hear back from you regarding my application.

Template 4 – A Shift in Careers or Industries

If you are an experienced worker, the prospect of shifting careers or even entering an entirely different industry may have crossed your mind. You are looking for an exciting new challenge, and pursuing a new career track could give you what you are looking for.

In these situations, your email should reflect your interests and the things you can bring to a company. Leverage your experiences to make this happen.

I have 8 years of experience as a marketing consultant and now I am looking for a new challenge. Your company specializes in digital marketing, something that I have been learning every week for the past several years and have applied a lot this past year. I want to apply for the position of SMM Specialist (Job Reference Code KM52) at your company because I know a lot about social networks. You will be getting a great professional who can deliver exception results if you hire me.

I have worked with some the biggest Fortune 500 organizations, helping them design their ad campaigns when they were launching new products and services. I now want to apply my skills in an online world. I know that online marketing is the future and I can take your company to a higher level with my expertise and contacts.

I have attached a cover letter, resume, and recommendation letters for your consideration. Please take a moment to go through them to get a better idea of my credentials and experiences.

Template 5 – Following Up After a Personal Conversation

Many jobseekers attend job fairs to get in touch with companies personally and speak with recruiters to get a better understanding of job prospects. Sometimes, a jobseeker leaves a very good impression on a recruiter and the recruiter offers their business card to them. This is your perfect opportunity to apply to the company for your desired position.

We spoke yesterday at the IT job fair in downtown San Francisco. We had an engaging conversation regarding your company’s activities and I described how my goals align with those of your company. You even handed me your business card at the end of our conversation. I did some further research on your company and the positions available. The one that stood out to me is the one you actually suggested me to apply to – robotics programmer.

As a quick reminder, I recently graduated with a Bachelor of Science degree in Mechatronics Engineering from the University of Cambridge. I now want to apply my skills in electronics and mechanics at a robotics company. As a robotics programmer, I can implement engineering concepts to design innovative and ingenious robots and electrical machines.

I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them.

I would love to talk to you again to discuss more about career opportunities at your company. It would give me great pleasure to hear back from you regarding my application.

Template 6 – Applying After Contacting on Social Media

With the advent of LinkedIn , the entire landscape of job hunting has radically changed. You can now connect with professionals working at your target company and establish a common ground to boost your chances of being hired. Many jobseekers communicate with human resources employees beforehand and then send their job applications. In that case, this email template will help you out with that.

I reached out to you on LinkedIn a few days ago and we had a brief conversation about job opportunities at your company. You said that I could send you a speculative application and your company will interview me and find an appropriate department for me to work in. I am interested in working at Nintendo as a games developer. I firmly believe that I can make a significant impact in your company in whatever role you deem would fit me.

I recently graduated with a degree in Computer Engineering from the Princeton University. I minored in games development and I now want to apply my skills in one of the largest games developer on the planet. As a games developer, I can create innovative and fun designs for your video games.

I would love to talk to you in person regarding amazing and exciting opportunities at your company. I would be very grateful to hear back from you regarding my application.

Template 7 – Applying for an Internship

So far, we have presented many templates that jobseekers can use if they are applying to a full-time position. But what if you are looking for an internship? Is it the same? No, it is not. There are subtle differences in the email. Fortunately for you, we have a template geared towards those looking to intern at a company.

I am currently in my final year at the University of British Columbia and I want to intern at your financial institution. I major in finance and I want to establish a career in banking. After reading about your company, I am very interested to work at Citibank, one of the largest investment banks in the world. I want to learn from the best in the industry and give back to the organization.

I am studying BBA – majoring in finance and with a minor in management. I now want to apply my skills in a multinational bank like Citibank. I can implement the financial concepts I learned in school.

I have attached a cover letter, resume, and transcripts for your consideration. Please take a moment to go through them to get a better picture of who I am.

I would love to talk to you in more detail about interning at your company. It would give me great pleasure to hear back from you regarding my application.

In this article, we have gone over several tips you should definitely follow to write the most professional and polite email for a job application. Never forget to keep your subject line of your email, as well as the body of your email, brief and focused. It should not be as long as an essay. Your cover letter is there for that.

Also, do not repeat what is on your resume; just give the key points and nothing else beyond that. You need to create your very own electronic signature for job application emails and you should only enclose pertinent documents.

Furthermore, you know have a wide variety of templates to follow to help you write your own job application email. We have provided various scenarios that you may be in when looking for a job. You could be a fresh graduate or an experienced professional – one of these templates will surely fit your situation and requirement.

With the email templates, we have found you do not need to be a professional copywriter or content creator to craft nice-sounding and professional emails that HR managers will look into.

Now that you know what to include in your email and how to format it, go out there and start sending you job applications. We assure you that hiring managers will love what they are reading.

Share your thoughts and experience

E-mail is already registered on the site. Please use the Login form or enter another .

You entered an incorrect username or password

Related posts

How to Apply for Fewer Jobs (& Land More Interviews)

Most of us have a friend or know someone who plays the lottery. This person is always full of hope, …

College Student Resume Tips for Getting Your Dream Job

Looking for a job as a college student can seem daunting. Most job postings are looking for work …

How to Write a Resume Skills Section (And What Skills to Add)

Job searches can be quite nerve-wracking, and that is no small wonder, considering how the whole …

477,000 + job opportunities

cover letter email apply job

Not yet a member? Sign Up

join cleverism

Find your dream job. Get on promotion fasstrack and increase tour lifetime salary.

Post your jobs & get access to millions of ambitious, well-educated talents that are going the extra mile.

Company Website*

Login or Register

Password reset instructions will be sent to your E-mail.

IMAGES

Job Application Letter Format & Samples
14+ Example Of Email Cover Letter To Job Application
Pin on kalpit
Cover Letter Format for Job Application
32 Email Cover Letter Samples
14+ Example Of Email Cover Letter To Job Application

VIDEO

React JS Dev Resume: Part 2 (Cover Letter, Email, Portfolio)
React JS Dev Resume: Part 1 (Cover Letter, Email, Portfolio)
What to write in your Visit Visa (UK) Cover Letter
PORTUGAL VISA #visa #ytshorts #youtube
Apply for job in Canada VS Ukraine
Write SOP , Cover Letter & Study Plan

COMMENTS

How To Send an Email Cover Letter (With Steps, Tips and Example)
How to email a cover letter · 1. Follow company instructions · 2. Use a professional email address · 3. Add an informative subject line · 4. Send
Email Cover Letter Samples
Mention the title of the position you're applying for in the subject line and body of your email. · Explain where you found the job posting or how you heard
Job Application Email Examples and Writing Tips
What To Include in Your Job Application Email · Why you are writing · Which job you are applying for · What your qualifications are for the job
Email Cover Letter Samples
Dear Hiring Manager,. I read your job posting for the Store Manager position with interest, as the qualifications you are seeking match closely
How to Email a Cover Letter: Samples, Format & Subject Line
Use a clear, strong subject line. · Open with a proper greeting—address the hiring manager by their name. · In the first sentence, explain why you
How to Write an Eye-Catching Job Application Email
1. Write a clear subject line. · 2. Include a salutation. · 3. Introduce yourself in the first sentence. · 4. Turn your cover letter into the body
How To Write An Email Cover Letter
Follow the job ad's instructions — some jobs have specific instructions regarding how they would like your application materials attached. · Send
Email Cover Letter: 5 Samples & Writing Guide + Expert Tips
How to Write an Email Cover Letter · Put your name in the subject line. · Add the job title to the subject line and first line of your email. · Use the 3-paragraph
15 Cover Letter Templates to Perfect Your Next Job Application
Don't get lazy in the final few sentences of your cover letter — it's important to finish strong. Be straightforward about your interest and
7 Email Templates for Your Next Job Application (Loved by Hiring
Make sure to keep your job application email brief and get to the point quickly. The very first sentence in the first paragraph in the body of