- Use Presenter view Video
- Set up your presentation Video
- Deliver your presentation Video
Use Presenter view
With Presenter view, the audience views your slides on a main screen, while you control the show on another screen that only you can see.
View your speaker notes as you deliver your slide show
Draw on or highlight slides during a presentation
Turn your mouse into a laser pointer
Add speaker notes to each slide in a presentation
PowerPoint is all about helping you give great presentations; and the Presenter view is all about helping you use PowerPoint.
Traditionally, the audience faces a screen showing your PowerPoint slides, and you stand in between the audience and screen, and change slides on a computer.
Unless you are a professional presenter, you may also have to juggle paper notes, or attempt to wing it by reading off your slides.
Presenter view lets you take advantage of the dual monitor capability of a computer to separate what the audience sees from the mechanics of running a slideshow.
The audience views your slides on the main screen, while you control the show with the Presenter view on another screen that only you can see.
The Presenter view is like a dashboard that contains in one window everything that you need to run your show.
You have your notes over here.
This monitor shows you what the audience sees minus transitions, effects, and videos.
And this monitor shows you what is coming up next.
You have all your tools here, which you can select out of view of the audience.
And you click here to move forward or back.
There is even a timer that starts when you begin your presentation, and a clock.
By running the Presenter view on a laptop, just below eye level, you can face the audience and never have to look back at the screen.
You can do things like select a Laser Pointer or drawing tool, or use the Slide Navigator to select a different slide.
And only you can see all this behind-the-scenes stuff, so the audience can stay focused on your message.
Presenter view also helps you stay focused.
All the controls are easy to get to in one window with big icons, and a simple design.
So, if you are interested, let's give the Presenter view a try.
In the next video, we'll set up a presentation.
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How to Use the Presentation Modes and the Screen Recording Features in PowerPoint
After designing all the slides for your presentation, the next and last step is presenting in front of your audience. In this new Slidesgo School tutorial, you’ll see how the presenter view works and how you can record your presentation .
Presentation modes — set up slide show, presentation modes — record slide show.
- There are different presentation modes in PowerPoint, besides the one you can find at the bottom of the screen.
- To access the presentation modes, go to the Slide Show tab.
- The first two options allow you to start the presentation from the beginning or from the currently selected slide.
- If you choose Present Online, an URL will be generated, which you can then share with your potential online viewers. After clicking this button, a new window will open, displaying info about the Microsoft Office online presentation service and a checkbox to enable remote download for your online audience. To enjoy this service, you need an Office 365 account. When you’re ready, click Connect to generate the URL.
- If you choose Custom Slide Show, you can select which slides to display in your presentation. First, create a new custom slide show and select the slides that you want to display. Then, click Add, enter the name of the presentation and click OK. This new custom presentation will appear on the list. Select it and click Show to begin the presentation.
- In the Set Up group you’ll find options to set up the presentation, hide slides, rehearse your presentation and even record it.
- Click Set Up Slide Show to adjust several settings regarding your presentation. You’ll find more information in the next section of this tutorial .
- If you click Hide Slide, the selected slide won’t show up during your presentation. Hidden slides will appear faded out on the list and their numbers will be crossed out.
- If you click Record Slide Show, you’ll be able to record your presentation from the beginning or from the current slide. We’ll go into detail in the last section of this tutorial.
- There are several checkboxes regarding whether to play narrations, use timings and show media controls.
- In the Monitors group you can choose which screen to display your presentation.
- The last group, Captions & Subtitles, is only available in Office 365. You’ll find options to enable subtitles, which will be generated out of your speech (so you’ll need to have a mic). There are settings to change the language and the position of the subtitles.
- Open your presentation in PowerPoint.
- Go to the Slide Show tab.
- In the Set Up group, click Set Up Slide Show. A new window will open, where you’ll find several options.
- In the top-left corner, under “Show type”, you can choose whether the presentation will be in fullscreen with speaker notes, windowed, or in fullscreen without speaker notes or the menu bar.
- Under “Show options” you can choose whether to show the presentation without narration or animations, or disable the hardware graphics acceleration (for better performance). You can also set the pen and laser pointer color.
- Under “Show slides”, you can choose which slides to show in your presentation. You can select all of them, a specific range or a custom slideshow.
- There are other settings to determine how to advance slides (manually or using timings), what the resolution will be and whether to use the presenter view.
- Click Record Slide Show. From the drop-down menu, select From the Current Slide or From the Beginning.
- A new window will open, along with the presentation in fullscreen mode. At the top-left you’ll find a button to start recording.
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Presenter View in PowerPoint
- You can use thumbnails to select slides out of sequence and create a customized presentation for your audience.
- Preview text shows you what your next click will add to the screen, such as a new slide or the next bullet in a list.
- Speaker’s notes are shown in large, clear type so that you can use them as a script for your presentation.
- You can temporarily black out the screen during a presentation and then resume where you left off. This can come in handy during breaks or question and answer periods.
Start Presenter View
- Click the Options button.
The Presenter view fills the screen. The same presentation tools are available below the slide, and it also shows the current time and a thumbnail of the upcoming slide. At the bottom of the screen, use the arrows to move forward or backward in the presentation.
At the top of the Presenter view, there are command buttons.
- Show Taskbar : Show or hide the Windows taskbar.
- Display Settings : When projecting, swap which display shows the presenter view or duplicate the slide show on both screens.
- End the Slide Show : Return to Normal view.
The timer is located at the top-left corner of the current slide. It keeps track of how long Presenter view has been running.
- Click the Pause button to temporarily stop the timer.
The Notes pane gives you a large look at any notes added to the slide. In Presenter view, you have the flexibility to change the display size.
End Presenter View
You can close Presenter view without ending the presentation entirely.
- Click the Options menu.
You return to the regular slide show view.
To close Presenter View and end the presentation, just press Esc .
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PowerPoint Presenter Mode
Presenter mode in PowerPoint allows you to see the slide you are showing to your audience along with some additional information your audience does not see. Included are your notes, the next slide, zooming, inking, and more. This will work on campus any time you have your laptop connected to a projector or second monitor. WINDOWS With your PowerPoint presentation open, click on Slide Show and click on the box beside Presenter View .
To begin the Slide Show, click on the projector icon on the lower right side of the screen. With Presenter mode turned on, your audience will see just the slides in slideshow mode (via the projector or monitor you are sharing). You will see the slide show on the left, the next slide in your deck on the right, and your notes in the box on the lower right. On the left, under the slide, you will see some tools to show all slides (so you can quickly change slides without going through all of them), zoom to a part of a slide, annotate (write on your slide), temporarily black it for your audience, three dots for more options. Under those tools, you will see arrows to allow you to go forward or backwards through your deck. You can also navigate through your desk using the normal mouse/keyboard options.
MAC If you are using Mac PowerPoint, the options are very slightly different. If you click on Slide Show , Presenter View , the presenter view will open on the current slide.
Think Outside The Slide
Expert Tips for Using PowerPoint Presenter View (2 screens, Windows) in Zoom or Teams
When most presentations were done in meeting rooms, PowerPoint’s Presenter View was used to primarily to see your speaking notes while the audience saw just your slide. Now that most presentations have moved online in platforms such as Zoom or Microsoft Teams, Presenter View’s other features are available since you are sitting at the keyboard and can easily access them.
In this article I want to share some of the expert tips for using the features of Presenter View. I will use the common scenario of Presenter View showing on one screen while the slides show on a second screen which is shared in the meeting platform. This allows easy access to all the Presenter View features.
If you need to add a second screen, check out the options in this article and if you want to learn more about using Presenter View in different setups, I have complete guides to using Presenter View in Zoom and in Teams .
Select the screen for the Slide Show
By default, PowerPoint decides which screen should have the slide show and which screen should have Presenter View. You can tell PowerPoint which screen you want the slide show on so that you can have the Presenter View on the screen that has your webcam. On the Slide Show ribbon, in the Monitors section, check the checkbox to use Presenter View and use the drop-down list to select the monitor PowerPoint should use for the slide show.
Here is the section of my video that shows this tip.
Screen resolution impacts attendee experience
When you are selecting the screen for the slide show, be careful about selecting a high-resolution screen. The higher the resolution, the more pixels have to be sent to the meeting platform and then on to the attendees. There is a longer delay between when you display a slide or build and when the attendees see it if you share a high-resolution screen. I have seen noticeable differences between sharing a 2K screen (2560×1440) versus an FHD screen (1920×1080). It may not seem like there is much of a difference in the resolution, but the 2K screen has to send almost 78% more pixels than the FHD screen. This results in the attendees seeing what you share with a longer delay. I suggest you use an FHD screen or a lower resolution screen instead of a high-resolution screen for the slide show.
Use Presenter View windowed, not full screen
By default, Presenter View opens in full screen mode on one screen while the slides open full screen on the other screen. The slides are always full screen and should be since you are sharing that screen with the audience. In the top right corner of the Presenter View you will see that you can click on the icon to move from full screen ode into windowed mode. This allows you to resize the Presenter View window.
By resizing the Presenter View window, you can see the meeting platform controls and other participant videos. You can also position the Presenter View Window right below your webcam so that when you are delivering the presentation, you can look at the slides and notes in Presenter View and the attendees will feel like you are speaking directly to them ( this article discusses looking at the screen instead of the webcam when presenting).
Adjust the sections of Presenter View
There are three main sections in Presenter View: the current slide, the upcoming build/slide, and your notes. You can adjust the vertical and horizontal dividers in Presenter View to make the sections larger or smaller as desired. Some presenters find the preview of the next build or slide to be distracting so they make it very small. Try different sizes for each section to see what works best for you.
Make notes easier to read
At the bottom of the notes section in Presenter View you can use the font increase and decrease buttons to make the text larger or smaller. Find a text size that is easy to read allows all of your notes to be seen without scrolling. Scrolling to see the rest of your notes takes your concentration away from delivering your presentation. If your notes are lengthy, cut them down to the key reminders instead of a script.
Use thumbnail view to jump to any slide
Presenter View offers you the opportunity to see thumbnails of all of your slides without the audience seeing the thumbnails. Click on the thumbnail button below the current slide in Presenter View to enter this mode.
You now see all of your slides and can scroll through them. You can make the thumbnails bigger or smaller by using the zoom slider in the lower right corner or by holding the Ctrl key and scrolling your mouse wheel. If your PowerPoint file has sections, you will see the thumbnails organized by section and a menu of sections on the left. You can drag the vertical divider between the section list and the slide thumbnails if you want to see more of the section names displayed.
You can jump directly to any slide by clicking on the thumbnail in this view. This allows you to skip ahead in your presentation if you are running short of time. It also allows you to jump to a backup slide to answer a question and then jump back to where you were in the presentation. This is a smooth and seamless method of accessing other slides in your presentation.
If you don’t want to change the slide you are showing, you can click on the Back arrow button in the top left corner of this view to return to the slide you were on.
Use shortcut keys for drawing tools
Presenter View allows you to use the same shortcut keys for the drawing tools that are available in Slide Show mode. You can use the following shortcut keys:
Ctrl+L to change the cursor to the laser pointer
Ctrl+P to change the cursor to the pen
Ctrl+I to change the cursor to the highlighter pen
E to erase the drawings
Esc will return your cursor to the normal arrow
If you want to change any options of these drawing tools, you can do so in the drawing tool interface in Presenter View.
Interact with the slide in Presenter View
When you want to use the drawing tools, use them on the current slide in Presenter View instead of on the screen that contains the Slide Show. It is easier to manage drawing on the screen you are focused on.
You can also click on any links on the current slide in Presenter View instead of moving the mouse to the full screen Slide Show slide. The cursor is not seen by the audience when you move it over the current slide in Presenter View so the audience won’t see what you are doing. The cursor is seen when moved on the slide on the Slide Show screen. For example, this allows you to click on a Slide Zoom link to jump to a backup slide.
Zoom in with the Magnifying glass
Presenter View has a magnifier tool that can help us focus the audience when explaining a complex visual.
By clicking on the magnifying glass icon, a rectangle appears that you can position over a portion of the slide that you want to zoom in on. When you click the mouse button, that section of the slide is enlarged for the audience. The enlarging is done using the original resolution that is displayed so it can appear slightly fuzzy in some situations.
Once in this zoomed in state, the cursor turns into a hand cursor that allows you to drag the slide around to show a zoomed in view of other parts of the slide. You can use this to zoom in on a complex diagram and pan around to other parts as you explain each to the audience. You can use this to start at one end of a time-based graph and move along the timeline explaining the data along the way. This can be a good tool that enhances your explanation of a complex visual. To return to the regular view of the slide, just press the Escape key.
Presenter View has a timer above the left corner of the current slide that shows you how long you have been in Presenter View. It can be used to let you know how long you have been speaking if you are delivering a time limited session. Since often in a virtual meeting we have Presenter View open before we share the screen with the audience, the timer likely has started well before you actually begin your presentation. You can click on the restart button to the right of the timer display to start the timer at zero again just before you start speaking so that the timer is an accurate reflection of how long you have been speaking.
Current time display
Above the top right corner of the current slide is a display of the current time based on the time of your computer. For sessions where you need to end by a certain time regardless of when you started, this gives you a place to quickly glance to see how much time you have left.
Here is the section of my video that shows these two tips.
Edit Slides while presenting
By default, PowerPoint turns on an option called Keep Slides Updated. This is an option on the Slide Show ribbon and it can also be toggled by right-clicking on Presenter View. This option displays any changes made to the slides in real time while you are presenting. Here’s how you can use this to your advantage.
If you want to edit the current or a future slide, click on the normal PowerPoint editing window that is behind the Presenter View window. Make any changes and they will be reflected when the slide is displayed. This even happens when you are changing the currently displayed slide. You can use this to update a list of action items during the meeting so that when you get to the list at the end it is current. You can also use this feature to display different data series in a chart on the current slide while presenting by using the chart filter skittle. You can also add content to a slide, such as adding a callout or text box note to a slide for the attendees to see and it will be part of the slides that those viewing the slides later will see.
Show Taskbar to access meeting controls or other programs
In the top left corner of Presenter View is a button named Show Taskbar.
It can be used when in full screen mode to show the Windows taskbar. By showing the Windows taskbar, you can open another program or switch to another open program such as the meeting platform software. Be aware that if that program opens on the screen you are sharing, the audience will see it, so you may want to move all apps off the screen you are planning to share before you start your presentation. The Show Taskbar button toggles the taskbar off when you are done if it does not disappear due to you minimizing or closing an app window.
Video demonstrating all the tips
Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 3.5 million times and liked over 14,000 times on YouTube.
By Dave Paradi
Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 3.5 million times and liked over 14,000 times on YouTube.
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Using Powerpoint Presentation Mode with Zoom
If you are in the habit of accessing your notes from the Powerpoint presenter view, you may find it hard to do while Zooming because you end up displaying your notes along with the slideshow. Here’s how to do that in Zoom. Note that these instructions are for folks wih just one screen.
Zooming in Presenter View
To view in Presenter View while presenting in Zoom, you will need to:
- Click on Presenter View in the menu ribbon at the top of the screen.
The presentation will look like this:
The notes appear in a pane on the right. The text wraps automatically, and a vertical scroll bar appears if necessary. You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:
You can adjust the size of the current slide, and notes and next slide panels, by using your mouse to grab and drag the vertical line that separates the two panels.
Then, when you share screen in Zoom, go to the Advanced tab:
Here you can choose to share a Portion of Screen. When you choose this option, you can draw a rectangle around the part of the screen you want to share. Switch back to PowerPoint. Position the rectangle over the presentation and drag the corners to resize to fit completely. It will look like this:
The green box is what's being shared. You can see your notes, the next slide, and what you look like on Zoom if your webcam is on.
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PowerPoint 2016 - Presenting Your Slide Show
Powerpoint 2016 -, presenting your slide show, powerpoint 2016 presenting your slide show.
PowerPoint 2016: Presenting Your Slide Show
Lesson 12: presenting your slide show.
Once your slide show is complete, you'll need to learn how to present it to an audience. PowerPoint offers several tools and features to help make your presentation smooth, engaging, and professional.
Optional: Download our practice presentation .
Watch the video below to learn more about presenting your slide show.
Presenting a slide show
Before you present your slide show, you'll need to think about the type of equipment that will be available for your presentation. Many presenters use projectors during presentations, so you might want to consider using one as well. This allows you to control and preview slides on one monitor while presenting them to an audience on another screen.
To start a slide show:
There are several ways you can begin your presentation:
To advance and reverse slides:
You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. Alternatively, you can use or arrow keys on your keyboard to move forward or backward through the presentation.
You can also hover your mouse over the bottom-left and click the arrows to move forward or backward.
To stop a slide show:
You can exit presentation mode by pressing the Esc key on your keyboard. Alternatively, you can click the Slide Show Options button in the bottom-left and select End Show .
The presentation will also end after the last slide . You can click the mouse or press the spacebar to return to Normal view.
Presentation tools and features
PowerPoint provides convenient tools you can use while presenting your slide show. For example, you can change your mouse pointer to a pen or highlighter to draw attention to items in your slides. In addition, you can jump around to slides in your presentation or access other programs from your taskbar if needed.
To show the taskbar:
Sometimes you may need to access the Internet or other files and programs on your computer during your presentation. PowerPoint allows you to access your taskbar without ending the presentation.
- Locate and select the Slide Options button in the bottom-left corner.
You can also access any of the menu items above by right-clicking anywhere on the screen during your slide show.
To skip to a nonadjacent slide:
You can jump to slides out of order if needed.
- The selected slide will appear.
To access drawing tools:
Your mouse pointer can act as pen or highlighter to draw attention to items in your slides.
- Locate and select the Pen Tools button in the bottom-left corner.
You can also use the laser pointer feature to draw attention to certain parts of your slide. Unlike the pen and highlighter, the laser pointer will not leave markings on your slides. To use the laser pointer, select it from Pen Tools, or press and hold the Ctrl key and the left mouse button.
To erase ink markings:
When you end a slide show, you'll also have the option to Keep or Discard any ink annotations made during your presentation. If you keep ink markings, they'll appear as objects on your slides in Normal view.
If you're presenting your slide show with a second display—like a projector—you can use Presenter view . Presenter view gives you access to a special set of controls on your screen that the audience won't see, allowing you to easily reference slide notes , preview the upcoming slide , and much more.
To access Presenter view:
Start your slide show as you normally would, then click the Slide Options button and select Presenter View . Alternatively, you can press Alt+F5 on your keyboard to start the slide show in Presenter view.
Click the buttons in the interactive below to learn more about using Presenter view.
End Slide Show
Click here to end the presentation.
From here, you can customize your d isplay settings , including the option to duplicate—or mirror—the slide show on two screens and swap the monitors if Presenter view is appearing on the wrong screen.
Click here to show the taskbar and access other programs without closing the presentation.
Here, you can see how long you've been giving the presentation. You can also pause and restart the timer if necessary.
This is the current slide being shown to the audience.
Here, you can access the same slide options you would find in normal presentation mode, including the Pen Tools and See All Slides buttons.
Advance and Reverse Slides
Use the arrows to move forward and backward through your presentation.
Here, you'll see any speaker notes for the current slide. You can use the Increase and Decrease buttons below to make the notes larger or smaller.
Here, you can preview the next slide that will appear in the presentation.
Slide show setup options
PowerPoint has various options for setting up and playing a slide show. For example, you can set up an unattended presentation that can be displayed at a kiosk and make your slide show repeat with continuous looping.
To access slide show setup options:
- The Set Up Show dialog box will appear. From here, you can select the desired options for your presentation.
Click the buttons in the interactive below to learn about various options for setting up and playing a slide show.
Here, you can choose a show type .
Here, you choose playback settings and disable certain features if desired.
Here, you can choose which slides you want to show during the presentation. All is selected by default, but you can choose to show only certain slides or use any custom shows you have created from your original presentation.
If you have set timings in your slide show, they will play automatically. However, if you want to disable the timings and control the slides yourself, select Manually .
If you have more than one monitor, you can choose which one to display the slide show on. It's usually best to leave this setting on Automatic .
To advance slides automatically, you'll need to customize the slide timing on the Transitions tab. Review our lesson on Applying Transitions to learn how.
- Open our practice presentation .
- In the Set Up Slide Show options, change the pen color to purple.
- Start your slideshow, then access Presenter view .
- Advance to slide 8.
- Use the pen tool to circle the fundraising amounts for the 2015-2016 school year. These are the amounts over the green bars.
Try it! · Select the Slide Show tab. · Select the Use Presenter View checkbox. The Slide Show tab in PowerPoint has a check box to control whether Presenter View
If you've already started your presentation and you want to make sure that setting is on, you can do that from Presenter view. Select the More slide show
With Presenter view, the audience views your slides on a main screen, while you control the show on another screen that only you can see.
In this screencast, you'll learn how to present a PowerPoint slideshow with Presenter View. ▻ Download unlimited PPT templates with Envato
Presentation Modes — Record Slide Show · Open your presentation in PowerPoint. Go to the Slide Show tab. · Click Record Slide Show. From the drop-down menu
Select Show Presenter View. ... The Presenter view fills the screen. The same presentation tools are available below the slide, and it also shows the current time
Presenter mode in PowerPoint allows you to see the slide you are showing to your audience along with some additional information your
On the Slide Show ribbon, in the Monitors section, check the checkbox to use Presenter View and use the drop-down list to select the monitor PowerPoint should
To view in Presenter View while presenting in Zoom, you will need to: ... You can adjust the size of the current slide, and notes and next slide panels, by using
Start your slide show as you normally would, then click the Slide Options button and select Presenter View. Alternatively, you can press Alt+F5 on your keyboard