Business presentation templates
Captivate your audience with customizable business presentation templates. whether you're pitching clients, wooing investors, or showing off your latest wins, there are presentation templates that'll suit your next meeting..
Create compelling, professional presentations
Presentation decks can make or break your speech—don't risk boring or unprofessional slides distracting from your message. Set yourself up for success with free, eye-catching presentation templates that don't require graphic design skills to use. Whether you're pitching to investors or sharing a class project, using presentation templates allows you to focus on the content of your work without worrying about the design. Explore presentation templates for pitch decks, annual reviews, and conference slides, and get ready to wow your audience. Choose a presentation template and customize it with your business's branding and logo. If you work in a creative field, don't shy away from bold designs and vivid colors . Presentation templates offer versatile options for personalizing—get creative by customizing your template or opt for adding your own text to existing designs. When you use a template at your next meeting, you'll turn a simple presentation into an opportunity to impress. To make presenting even easier, you can download your template in a variety of formats, like PowerPoint and PDF, or share it digitally with your colleagues.
Microsoft PowerPoint
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PowerPoint Download for Free - 2023 Latest Version
- ⭐ How to Download and Install PowerPoint on Your PC for Free
- ⭐ PowerPoint Overview
- ⭐ PowerPoint Features
- ⭐ PowerPoint Compatibility
- ⭐ Minimum System Requirements
- ⭐ Additional Microsoft 365 Apps
The quest for a free version of PowerPoint has been a frustrating one. Despite my repeated attempts to find a legitimate free version, I was only met with pirated versions or malware-infected downloads that posed a risk to my computer’s security. While I did try Microsoft’s limited online version of PowerPoint, it was missing many of the powerful features, animations, transitions, and formatting options.
A better option is to download PowerPoint and take advantage of the free 30-day trial to get unlimited access to all the premium features.
Follow the steps below, and I’ll show you how to register your account, start the free trial, and download and install PowerPoint on your PC for free.
Try PowerPoint Free for 30 Days!
How to Download and Install PowerPoint on Your PC for Free
The PowerPoint desktop app is only available as part of the Microsoft 365 bundle. By following this guide, you will get PowerPoint free for one month, plus free versions of Word, Excel, Outlook, and more.
- Go directly to the official Microsoft 365 free trial page .
- Sign in to your Microsoft account. If you don’t have an account, click the Sign Up link to register your free account.
- While this is 100% free, you will need to select a payment method to activate the free trial. You will not be charged until the free month trial period is over . The accepted payment methods are credit or debit card, PayPal, and mobile phone (where available).
- Enter your payment information and click the Save button.
- Microsoft will confirm that your payment method is valid. When this quick check is complete, press the Continue button.
- When the File Explorer window opens, choose your destination folder and press the Save button.
- When the download is complete, open the file, and Microsoft will automatically install the entire collection of Microsoft 365 apps to your computer.
Download PowerPoint for Free Today!
PowerPoint Overview
Since its initial release in 1987, PowerPoint has become the go-to software for personal and business-related presentations . The intuitive drag-and-drop interface allows users to create a presentation that fits their needs instead of trying to work within a predetermined framework.
With the latest release of PowerPoint, Microsoft continues to add and upgrade its features . When you subscribe to a subscription plan, you also get 1 TB of OneDrive cloud server. It makes it easier to share your slideshows and presentations with others.
It also gives you the option for multiple users to edit the same presentations, making it easy for teams to collaborate on a project. Just adjust the permission levels for each file to allow others to view, edit or comment on the presentation. PowerPoint also has a feature called co-authoring, which allows multiple users to work on the same presentation simultaneously.
PowerPoint Features
PowerPoint is one of the most versatile programs included in the Microsoft 365 suite. It can be used by anyone from kids making a picture slideshow for their friends to students creating slideshows for class and salesmen for highlighting the benefits of their product. Whatever the reason, there is an appropriate template design, color scheme, and animation or transition that brings the presentation together.
Large Selection of Templates for Easy Design Customization
You can choose from a variety of pre-designed themes and templates to quickly and easily create the right look and feel of a presentation. Themes include a combination of colors, fonts, and effects that are applied to all the slides in a presentation.
This can save time and ensure a consistent design throughout the presentation. Users can also customize the themes to their liking by editing the colors, fonts, and effects separately.
Engage Your Audience with Integrated Text and Media Elements
Customize the look of the text with comprehensive typography options . This includes hundreds of fonts, multiple styling options, and a full range of colors. Once you add a text box to the slide, it can be resized, moved, and rotated, giving it the look and style you desire.
Adding images, videos, and other media to a slide makes it a versatile tool for creating engaging presentations. You can upload media files from your local device, OneDrive account, or online sources. The application also allows users to edit images and videos directly on the slide.
Add Personal Style with Dynamic Animations and Transitions
There is a large selection of animations and transitions that you can use to bring slides to life and make them more interactive. Animations can be used to draw attention to specific elements on a slide, such as images or text. You don’t need any experience in animation to use this feature . It’s as easy as clicking on the element you want to animate and choosing the animation style. If you’re going to animate multiple elements in a slide, you can set the order of the animations so not everything is triggered at once.
Transitions can be used to smoothly move between slides, adding a professional touch to the presentation. You can customize the time it takes to complete each transition, set one transition style for the entire presentation, or choose a different style for each slide.
Simplify Complex Information with SmartArt
SmartArt is a feature that allows users to create diagrams and other visual elements in a simple and intuitive way. This can help to make complex information more easily understandable. SmartArt diagrams can be used to show relationships, processes, hierarchies, and more.
You can choose from a wide range of pre-designed SmartArt diagrams or create your own using the SmartArt graphic option.
Excellent Presentation Tools
If you’re using PowerPoint as a visual aide during a lecture, speech, or presentation, it comes with some excellent features and suggestions:
- Notes : Add notes that only you see to ensure you don’t forget what you planned on saying.
- Set the slides on a timer : You can automate the slides, so they change at specific time intervals.
- Remote control access: Using your smartphone, you can change slides without having to walk over to your computer and click the mouse.
- Compatible with all Microsoft 365 tools : Integrate Word documents, Excel spreadsheets, diagrams, and flowcharts from Visio without having to convert any files or download any special plugins.
Share your Presentation Anywhere and on Any Device
PowerPoint has different format options for exporting a presentation including PDF, video, and HTML. This makes it easy to share presentations with others and ensure that they can be viewed on any device. Another option is to export the presentations as a collection of images, such as JPEG or PNG. This allows users to share their presentations in a format that can be easily shared on social media or via email.
Is PowerPoint Web good?
Microsoft has a free limited version of PowerPoint through its website. However, the free version isn’t as good as the premium option for several reasons:
- Missing some themes and templates : While you can still use themes and templates to create a beautiful presentation, your options are limited compared to the desktop versions.
- Fewer animations and transitions : You will have to get back with basic animation and transition options.
- Limited file compatibility : PowerPoint Online may not be able to open or save certain types of files, such as older versions of PowerPoint or some third-party file formats.
- Internet connection required : You must be online to edit or view your presentations.
Download PowerPoint Free for 1 Month!
PowerPoint Compatibility
PowerPoint is compatible with Windows (7 and higher), Mac (Sierra 10.12 and higher), Android, and iOS. While it can run on older operating systems, there is the possibility that it will cause the computer to crash. There is no version of PowerPoint that is compatible with Linux.
Mobile Apps
The PowerPoint mobile app is a standalone app that’s included in your subscription plan . The touch-friendly app is user friendly and easy to manage on smaller screens. It gives you the flexibility to take your presentations with you, and it is easy to integrate the phone’s camera and microphone when creating a presentation. Most of the standard features are available through the mobile app, but there are some templates, themes, and animations that you’ll only see on the desktop app.
Minimum System Requirements
You must make sure that your operating system meets the minimum system requirements for running PowerPoint. If you don’t have the right specs, it could cause the program or your computer to crash.
For the best performance, it’s recommended to use the latest version of Chrome, Firefox, Edge, or Safari.
How to Uninstall PowerPoint from Windows
If PowerPoint isn’t the right program for you or if you’ve finished making the slideshows you need, you can easily uninstall the software from your computer in a few easy steps.
- Type Add or Remove Programs in the windows search bar.
- Confirm that you want to remove Microsoft 365 (with PowerPoint in it), and the uninstallation wizard will safely remove it from your computer.
While this will remove PowerPoint and Microsoft 365 from your computer, it won’t cancel your account. If you have presentations saved to your OneDrive cloud storage, you can still access them.
Additional Microsoft 365 Apps
Microsoft 365 comes with a large collection of important apps for computers and mobile devices. Here are just a few that you’ll get at no extra cost:
- Word : The ultimate word-processing tool has upped it games with the latest Microsoft 365 release. Improve your text-based documents with improved editing tools, great formatting options, and a huge selection of fonts.
- Excel : It’s the most popular spreadsheet apps in the world and a must-have for anyone looking to organize their data. From simple spreadsheets that can calculate sales numbers or list items in alphabetical order to advanced mathematical formulas, pivot tables, and compatibility with SQL software, Excel can help save you time and money when used correctly.
Try PowerPoint Free for 1 Month
Is PowerPoint free?
While there’s no longer a free desktop app for PowerPoint, if you follow the instructions above, I’ll show you how to download it, and the entire Microsoft 365 bundle free for 30 days .
Is PowerPoint safe to download?
Yes, PowerPoint is 100% safe and free of viruses and malware. That being said, there are plenty of websites claiming they have free downloads of PowerPoint. You should avoid these sites, as they usually contain fake versions of PowerPoint with malicious files injected in the installer. To guarantee that you have a safe version of PowerPoint, download the official version of PowerPoint, and you’ll also receive a free trial for one month .
How do I cancel my PowerPoint subscription?
You can cancel your PowerPoint subscription by logging on to your account and turning off the recurring payments. Your account will stay active until the current billing cycle is complete.
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Microsoft PowerPoint for Windows
- V 2021
Microsoft’s slideshow and presentation software
Microsoft PowerPoint is a powerful and reliable slideshow presentation program that you can download both as a standalone aPowerPoint or part of the Microsoft Office productivity suite. Over the years, PowerPoint has always been the go-to software used to illustrate ideas, reports or lectures in front of an audience. The program offers an impressive variety of tools and features that allow users to create professional looking presentations, such as slide layouts, text formatting options and multimedia graphics.
PowerPoint is a useful aid for students , businesses or hobbyists to showcase concepts to an audience through a visually rich presentation. One of its key features is its intuitive interface, offering a very short learning curve that makes PowerPoint a great choice for both beginners and professionals. Even though we can find many exceptional free alternatives such as Google Slides , Keynote or Canva , Microsoft PowerPoint is still the number one download choice to make a slideshow presentation. Do you want to know why?
What key features does Microsoft PowerPoint bring?
Microsoft PowerPoint is an essential tool to create a slideshow presentation for both professionals and students alike. One of its main strengths is its user-friendly interface , which makes it very easy to use no matter how much previous experience the user has in these types of programs. PowerPoint includes a wide variety of templates , slides , shapes , rendered models and icons that can be customized from top to bottom, making it very easy and fast to create the perfect presentation. And what if you can’t find any of the presets that you like? Don’t worry, PowerPoint lets you download more resources to embellish your presentation.
If you don’t like using templates, PowerPoint also lets you create any slide from scratch .You can add any kind of multimedia file you have stored in your computer to aid your presentation, whether they are images, videos or audio files. With a wide selection of text formatting options, there’s no limit to what you can do on any given slide. This helps not only bring your presentations to life but also engage with your audience and make any lecture more dynamic and appealing.
Another important part of any presentation is sharing the material with the audience and thankfully, that’s very easy if you’re using PowerPoint. You can save or export to multiple formats apart from its proprietary PPT filetype, for example as a universally accessible PDF. The software includes the option to save all slideshows to the cloud using OneDrive or SharePoint . If you don’t like using the cloud, you can always email the file from with the PowerPoint interface or share it through social media with just a click. Sharing a slideshow was never easier!
What’s new in PowerPoint 2021?
With the arrival of Windows 11 , the whole Office productivity suite has been revamped bringing a new design to all its tools. Thinking of upgrading to PowerPoint 2021? Before you download the program, you might want to know what new features await you. Here’s a breakdown of the most important changes of the latest iteration of PowerPoint.
- New Interface - Now PowerPoint has smooth windows and shows a clearer interface, making it easier to use.
- Bigger resources library - More templates,vectors, 3D models,transitions and tools.
- Improved Record a Slide Show - Now supports video recording, ink recording and laser pointer recording.
- Ink Replay - Lets you replay or rewind animation to ink and gets the drawing effect directly.
- Link to a slide- Collaborate with other users on a slide just by sharing a link.
How does Microsoft PowerPoint work?
Creating a presentation with PowerPoint is very simple and intuitive. Simply select a theme or a template from the software’s library and add text, images or other media items to the slides. If you prefer, you can start your slide from scratch and select the overall color, font size or display that suits your needs. Thanks to its wide array of formatting options, you can customize each slide however you like. Need to make a change? Don’t worry, with PowerPoint switching the overall look of every page is as easy and quick as it is to create it in the first place.
In addition to creating slides, PowerPoint also lets you make your presentation more dynamic by adding animations and transitions . You can choose from a wide variety of them, including classics such as fade, wipe and dissolve. If you want to add an extra punch to your slides, you can also add special effects such as 3D animations and morphing effects This will make any slideshow much more appealing to the general audience and engage with the message you’re trying to transmit.
Can I download PowerPoint for free?
No, you can’t. Microsoft PowerPoint is a paid software and you can only download it if you own a standalone product key, a Microsoft Office license or you’re paying for a Microsoft 365 subscription. It’s not all bad news though. If you want to use PowerPoint, you can use its online version for free . The only thing you’ll need to do is set up a Microsoft account, and thankfully that’s free as well.
To use the online version of PowerPoint you’ll have to access Office Online through its official website . Once you get there, just sign in to your Microsoft account and click on the PowerPoint tool. While PowerPoint online includes many of the tools and features of its desktop version, it is a much more simple version of it . You won’t find many of PowerPoint’s format options or advanced tools. However, it’s a great option for anyone that needs to create a basic slideshow but can’t afford to pay to download PowerPoint.
Turn any idea into an impressive slideshow in seconds
Microsoft PowerPoint sets a standard when it comes to creating captivating presentations . With it, anyone can make intangible ideas into communicable presentations in little time, all thanks to its powerful built-in tools. Its latest iteration adds interesting features like an improved recording system or the ability to collaborate with other users just by sending a link. Whether for educational, informative, professional or entertainment purposes, you can’t go wrong with Microsoft PowerPoint .
PowerPoint for telling your story. A new, modern take on the familiar PowerPoint application to design and share your most impactful presentations
Get your ideas across with beautiful design, rich animation, cinematic motion, 3D models and icons. Let intelligent technology help you bring your presentation to life with a few clicks.
Tell your story with confidence with slide-by-slide notes only viewable by you. Easily translate your slides into the preferred language and use the built-in accessibility checker to be sure your audience doesn’t miss a thing.
Get premium versions of PowerPoint and other Office apps like Word and Excel by subscribing to Office 365. With Office 365 you'll get great PowerPoint features like Designer, Editor, and real-time co-authoring. Plus, you'll receive exclusive, new features every month ensuring you're always up-to-date.
- Create professional-looking slideshows in seconds
- Clear and easy-to-use interface
- Improved library of resources
- Collaborate creating slides by sharing links
- Its free online version is very basic
Also available in other platforms
- Microsoft PowerPoint for Android
- Microsoft PowerPoint for Mac
- Microsoft PowerPoint for iPhone
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Microsoft PowerPoint for PC
User reviews about microsoft powerpoint.
to continue there improving this important application because it downloading weakly
by محمد ناصر
I WANT TO LEARN MORE ABOUT THIS PROGRAM AND RESTORE IT IN MY COMPUTER
by francis t lopaz
Would've given it a better rating had you let me downloaded it!
by Anonymous
i love it. it works well and it has very good animations transistions and fonts
Why do we need to pay now. why do we have to pay i mean before we had it for free why now tho i cant pay even tho i need to do presentations bu t how im i supposed to pay for a powerpoint when i cant convince my parents to give me money to go to the cinema? More
yes we can summarize. power point no there was problem for receive their own point Pros: to add the file in power point Cons: t o save correctly not anywhere More
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Microsoft 365 is the most recent version of the Microsoft Office set of tools, and it includes programs that you already use at home, school or work. Some of the programs include Word, Outlook and Powerpoint, and buying a Microsoft 365 membership is still the most popular way to access these tools and more.
On Jan. 11, Microsoft announced the release of Microsoft 365 Basic which costs $2 a month, or $20 for a yearly subscription. However, you can snag Microsoft 365 at no cost under some circumstances.
Microsoft's suite of productivity software consists of classics like Word, Excel, PowerPoint and Outlook, as well as newer apps like Microsoft Teams, OneDrive and SharePoint.
The suite typically costs $20 to $100 a year for subscription access across devices and family members. Microsoft also has a standalone version of Microsoft Office for Windows and Mac , called Office Home and Student 2021 , for a flat $150 -- no subscription required.
Here are the versions of Office 365, Microsoft 365 and their apps that you can find online for free.
Get Microsoft Office 365 Education free if you're a student or a teacher
If you're a student, teacher or faculty member with an active school email address, you're likely eligible to get access to Office 365 for free through Microsoft, with Word, Excel, PowerPoint, OneNote and Teams, plus other classroom tools.
All you have to do is enter your school email address on this page on Microsoft's website: Office 365 Education . In many cases, you'll be instantly granted access thanks to an automated verification process. If you attend an institution that needs to be verified, it might take up to a month to confirm your eligibility.
College students can also get Microsoft 365 Personal for $3 a month with a valid school email address.
More Tech Tips
- The Best Windows 11 Features
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How to get Microsoft Office suite free if you're anyone else
Anyone can get a one-month free trial of Microsoft 365. However, it does require you to enter a credit card number. And if you don't cancel before the month is up, you'll be charged $100 for a one-year subscription to Microsoft 365 Family (formerly called Office 365 Home).
The good news is if you don't need the full suite of Microsoft 365 tools, you can access a number of its apps online for free, including Word, Excel, PowerPoint, OneDrive, Outlook, Calendar, My Content, Skype, Designer and Clipchamp. Here's how to get them:
1 . Go to Microsoft365.com .
2 . Click Sign up for the free version of Office under the "Sign in" button.
3 . Log in to your Microsoft account or create one for free . If you already have a Windows, Skype or Xbox Live login, you have an active Microsoft account.
4 . Select the app you want to use and save your work in the cloud with OneDrive.
Use the browser-based version of the Microsoft Word app for free.
So what's the catch for the free version?
You may be saying, "Wait a minute, if I can get all of those apps for free, why pay for Microsoft 365 in the first place?" Well, the functionality of the free apps is limited: They only run in your web browser and you can only use them while you're actively connected to the internet. They also have fewer features than the full Microsoft 365 versions.
There are still a number of benefits, however, including the ability to share links to your work and collaborate in real time, similar to what the Google Workspace (formerly G Suite) productivity tools allow. If you're looking for basic versions of each of these apps, the free version should work well for you.
For more productivity coverage, check out what Microsoft 365 Basic offers customers , all of the best features in Windows 11 and how to take screenshots in Windows 10 or 11 . You can also take a look at CNET's list of the best Windows laptops .
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MICROSOFT WORD 2007
MICROSOFT WORD 2007. INTRODUCTION. Changing Views. Click View tab on ribbon Print Layout (default) Shows document as if printed Full Screen Reading Like reading a book Advance by using Page Down key Web Layout Outline Way to plan and organize a document
- Aquarius Newell
- custom margins
- print pages
- section breaks category
- shift spacebar
- spacing paragraph spacing
- save as web page
- More by User
Presentation Transcript
MICROSOFT WORD 2007 INTRODUCTION
Changing Views • Click View tab on ribbon • Print Layout (default) • Shows document as if printed • Full Screen Reading • Like reading a book • Advance by using Page Down key • Web Layout • Outline • Way to plan and organize a document • Can be used as basis of Table of Contents
Paste Techniques • Collect and Paste • Click the Dialogue Box Launcher of the Clipboard group • Copy objects as required • Note objects being added to Clipboard • May be text, graphics, tables, etc • Paste objects • objects always appear at insertion point • Double click object, or right click and choose Paste from menu • Paste All button in Clipboard
ADD THE "PAGE SETUP" ICON TO THE “QUICK ACCESS TOOLBAR” • Click on theCUSTOMIZE QUICK ACCESS TOOLBAR button > CUSTOMIZElink > PAGE SETUP Command > ADDbutton > OK button
Spelling and Grammar • Review tab, Spelling & Grammar button • You are responsible for ensuring that suggested corrections really are correct • May ignore errors • May add words to dictionary
SPECIFY THAT WORD WILL NOT CHECK GRAMMAR “AS YOU TYPE” OFFICEbutton > WORD OPTIONS button > PROOFINGlink > De-select: MARK GRAMMAR ERRORS AS YOU TYPE
Find and Replace • Home tab, Editing group, Replace button • Note by clicking More button additional options appear
Autoformat • Pre-set formatting the starts when you enter text properly • Typing “1.” (without quotes) into Word starts a numbered list
NUMBERING • Change The Selected Text To An Outline Numbered List. • HOME tab > PARAGRAPHgroup > Multilevel List icon • Specify that page numbers will appear as uppercase Roman Numerals in a FOOTER: • INSERTtab > HEADER/FOOTER group > PAGE NUMBER button drop-down arrow > FORMAT PAGE NUMBERS > NUMBER FORMAT drop-down arrow > select the format you want
Non-Breaking Spaces/Hyphens • Allows you to keep multiple words on the same line, e.g. phone numbers • For a non-breaking spacce • Press ctrl+shift+spacebar • For a non-breaking hyphen • Press ctrl+shift+_ (underscore)
Line Breaks/Click and Type • Line Break allows user to force text to the next line without inserting a paragraph • Press shift+enter • Click and Type allows user to double click anywhere on page to begin typing • Note how alignment marks change with cursor position
Line Spacing/Paragraph Spacing • HOMEtab > PARAGRAPHgroup > LINE SPACING button, drop-down arrow > select the number you want • Home tab, Paragraph group, click the Dialogue Launcher, increase the spacing as needed
Tab Stops • Page Layout tab, Paragraph groupdialog box launcher, Tabs button, type a number in “Tab Stop Position” • Choose • ALIGNMENT • LEADERS • Click “SET” button, with eachtab you set
Tab Stops cont. • To clear tabs • Click tab on ruler and drag it off, release mouse key • Page Layout tab, Paragraph groupdialog box launcher, Tabs button, select tab from list, click Clear
Change Margins • Page Layout tab, Margins buttondropdown menu • May use defaults provided • Custom Margins at bottom • Opens Page Layout dialogue • May enter desired numbers
PRINT IN REVERSE ORDER • OFFICEbutton > button > ADVANCEDlink > PRINTcategory > PRINT PAGES IN REVERSE ORDER
PAGE BORDER/THEMES • PAGE BORDER: • PAGE LAYOUT tab > PAGE BACKGROUND group > PAGE BORDER button > • Select the type, weight of border, and where you want to the border line > OK • THEMES: • PAGE LAYOUT tab > THEMESbutton (at left margin) > select the one you want
Formatting Tricks • Convert text to small caps • Select text, Home tab, Font group dialogue launcher, add check mark to Small Caps checkbox • Add borders to paragraphs • Select paragraph(s), Home tab, Paragraphgroup, Border button dropdown, Borders andShading, choose options from dialogue
SHADING • Remove shading from behind a Paragraph • HOMEtab > PARAGRAPHgroup > FILLicon > select: NO COLOR • ADD shading to selected cells in a Table • Select the cells > TABLE TOOLS toolbar > DESIGN tab > select the: • SHADINGdrop-down arrow,and select the shading colour you would like
STYLES • HOMEtab > STYLES group >hover your cursor over the styles to see the “title” of the style > select the style you want • If you do not see the style you want, click on the MOREbutton to see additional styles
Modify Styles • Home tab, Styles group,click the Dialogue Box Launcher • Select the Style to modifyand click the drop downtriangle, choose Modify • Make changes as requiredin the Modify Styledialogue
HEADERS/FOOTERS INSERT > select either HEADER buttonorFOOTERbutton When you select a HEADER, click On the drop-down arrow and select a “style” • To have a “different” header or footer than the rest of the document, go to: INSERT > HEADER > INSERT HEADER/FOOTER TOOLS toolbar > DESIGNtab > OPTIONSgroup > select
HEADERSHEADERS/FOOTERS cont. To insert page numbers: HEADERS FOOTER toolbar > DESIGNtab > HEADER AND FOOTERgroup >PAGE NUMBER button, drop-down arrow > select where you want the footer, and then the style To Specify that the header used in the current section of the document will be different from the one used in the previous section: click on the LINK TO PREVIOUSbutton in the NAVIGATION group
INSERT A SYMBOL WITHOUT USING THE KEYBOARD • INSERT> at top-right: SYMBOL > select the symbol you would like
INSERTING A TEXTBOX • INSERTtab > TEXTgroup > TEXTBOX button > at the bottom, select • DRAW TEXT BOX
TEXT WILL WRAP IN THE FORM OF A SQUARE AROUND THE GRAPHIC. • Select the graphic > DRAWING TOOLS toolbar > FORMAT tab > ARRANGEgroup > POSITIONbutton, drop-down arrow > MORE LAYOUT OPTIONS at bottom> TEXT WRAPPINGtab > SQUARE > OK
OBJECTS • Bring a selected drawing object in front of the other object. • DRAWING TOOLS toolbar > FORMATtab >ARRANGEgroup > BRING TO FRONT button • Flip the selected object HORIZONTALLY from left to right using a draw command • DRAWING TOOLS toolbar > FORMATtab >ARRANGEgroup > > ROTATEbutton drop-down arrow > FLIP HORIZONTAL
SECTION BREAKS • PAGE LAYOUT tab > PAGE SETUP group > BREAKSbutton> SECTION BREAKS Category > select the type Of Section Break you want i.e.: NEXT PAGE
COLUMNS • PAGE LAYOUT tab,PAGE SETUPgroup >COLUMNSdrop-down arrow >select how many columns you want
Columns cont. • May split one column into two or more • Select text then Page Layout tab, Page Setup group, Column button, choose number of columns • Can force text into next column before current column filled • Page Layout tab, Page Setup group, Breaks button, choose a Column break
Text to Tables • Text must be separated, often by tabs or commas, for this to work • Select text required to be converted • Insert tab, Table button, ConvertText to Table…, accept default rows and columns, or change ifrequired
APPLY STYLES TO A TABLE/AUTOFIT CONTENTS • TABLE TOOLS toolbar DESIGNtab TABLE STYLES group • Select a style • AUTOFIT TO CONTENTS • Select the table • TABLE TOOLS toolbar > LAYOUTtab > CELL SIZE group > AUTOFITbutton, drop-down arrow > AUTOFIT CONTENTS
COLUMNS IN A TABLE TO HAVE THE SAME WIDTH • Select the columns > TABLE TOOLS toolbar > LAYOUTtab > CELL SIZE group (in the middle) > DISTRIBUTE COLUMNS button
CHANGE THE OUTSIDE BORDER OF A TABLE TO “X” POINTS • Right-mouse click on the table >TABLE PROPERTIES > • At the bottom of the dialog • box, click on the BORDERS and SHADINGbutton > At the left, select the GRIDicon > In the WIDTH drop-down list, Select: the # of pt. you would like
HEADER ROW OF A TABLE/APPLY STYLE TO A TABLE • TABLE TOOLS toolbar > LAYOUTtab > DATAgroup >REPEAT HEADER ROWS button • APPLY A STYLE: • Select the table • TABLE TOOLS toolbar > DESIGN Tab > select a style from The TABLE STYLES group i.e. “Light Shading Accent 1”
SORTING A COLUMN IN A TABLE • Select the column • Table Toolstoolbar> Layouttab >Datagroup> Sort • In the SORT BY textbox, select which column you would like, and choose ASCENDINGorDESCENDING
DIVIDE A TABLE INTO 2, HORIZONTALLY/MERGE CELLS • TABLE TOOLS toolbar > LAYOUTtab > MERGEgroup > SPLIT TABLE button • MERGE SELECTED TABLE CELLS: • TABLE TOOLS toolbar > LAYOUTtab > MERGE group > MERGE CELLS button
SAVE AS A WEB PAGE • OFFICEbutton > SAVE AS > at the bottom of list: OTHER FORMATS > in the “type” drop-down list, select: SAVE AS WEB PAGE > give it a filename > • You can give a “TITLE” to a web page: by clicking on the CHANGE TITLE button, at the bottom on the dialog boxNote: a TITLE is not a filename • Key in the title > OKbutton > SAVEbutton
WITHOUT LEAVING WORD, SEND A FILE DIRECTLY TO AN E-MAIL RECIPIENT & HYPERLINKS • OFFICEbutton > SEND > E MAIL • Key in the e-mail address > SENDbutton • Change the Web address specified in a selected HYPERLINK • INSERTtab > LINKSgroup > HYPERLINKbutton • Key in the new address at the bottom of the dialog box > OK
Introducing Microsoft 365 Copilot – your copilot for work
Mar 16, 2023 | Jared Spataro, Corporate Vice President, Modern Work & Business Applications
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Humans are hard-wired to dream, to create, to innovate. Each of us seeks to do work that gives us purpose — to write a great novel, to make a discovery, to build strong communities, to care for the sick. The urge to connect to the core of our work lives in all of us. But today, we spend too much time consumed by the drudgery of work on tasks that zap our time, creativity and energy. To reconnect to the soul of our work, we don’t just need a better way of doing the same things. We need a whole new way to work.
Today, we are bringing the power of next-generation AI to work. Introducing Microsoft 365 Copilot — your copilot for work . It combines the power of large language models (LLMs) with your data in the Microsoft Graph and the Microsoft 365 apps to turn your words into the most powerful productivity tool on the planet.
“Today marks the next major step in the evolution of how we interact with computing, which will fundamentally change the way we work and unlock a new wave of productivity growth,” said Satya Nadella, Chairman and CEO, Microsoft. “With our new copilot for work, we’re giving people more agency and making technology more accessible through the most universal interface — natural language.”
Copilot is integrated into Microsoft 365 in two ways. It works alongside you, embedded in the Microsoft 365 apps you use every day — Word, Excel, PowerPoint, Outlook, Teams and more — to unleash creativity, unlock productivity and uplevel skills. Today we’re also announcing an entirely new experience: Business Chat . Business Chat works across the LLM, the Microsoft 365 apps, and your data — your calendar, emails, chats, documents, meetings and contacts — to do things you’ve never been able to do before. You can give it natural language prompts like “Tell my team how we updated the product strategy,” and it will generate a status update based on the morning’s meetings, emails and chat threads.
With Copilot, you’re always in control. You decide what to keep, modify or discard. Now, you can be more creative in Word, more analytical in Excel, more expressive in PowerPoint, more productive in Outlook and more collaborative in Teams.
Microsoft 365 Copilot transforms work in three ways:
Unleash creativity. With Copilot in Word, you can jump-start the creative process so you never start with a blank slate again. Copilot gives you a first draft to edit and iterate on — saving hours in writing, sourcing, and editing time. Sometimes Copilot will be right, other times usefully wrong — but it will always put you further ahead. You’re always in control as the author, driving your unique ideas forward, prompting Copilot to shorten, rewrite or give feedback. Copilot in PowerPoint helps you create beautiful presentations with a simple prompt, adding relevant content from a document you made last week or last year. And with Copilot in Excel, you can analyze trends and create professional-looking data visualizations in seconds.
Unlock productivity. We all want to focus on the 20% of our work that really matters, but 80% of our time is consumed with busywork that bogs us down. Copilot lightens the load. From summarizing long email threads to quickly drafting suggested replies, Copilot in Outlook helps you clear your inbox in minutes, not hours. And every meeting is a productive meeting with Copilot in Teams. It can summarize key discussion points — including who said what and where people are aligned and where they disagree — and suggest action items, all in real time during a meeting. And with Copilot in Power Platform, anyone can automate repetitive tasks, create chatbots and go from idea to working app in minutes.
GitHub data shows that Copilot promises to unlock productivity for everyone. Among developers who use GitHub Copilot, 88% say they are more productive, 74% say that they can focus on more satisfying work, and 77% say it helps them spend less time searching for information or examples.
But Copilot doesn’t just supercharge individual productivity. It creates a new knowledge model for every organization — harnessing the massive reservoir of data and insights that lies largely inaccessible and untapped today. Business Chat works across all your business data and apps to surface the information and insights you need from a sea of data — so knowledge flows freely across the organization, saving you valuable time searching for answers. You will be able to access Business Chat from Microsoft 365.com, from Bing when you’re signed in with your work account, or from Teams.
Uplevel skills. Copilot makes you better at what you’re good at and lets you quickly master what you’ve yet to learn. The average person uses only a handful of commands — such as “animate a slide” or “insert a table” — from the thousands available across Microsoft 365. Now, all that rich functionality is unlocked using just natural language. And this is only the beginning.
Copilot will fundamentally change how people work with AI and how AI works with people. As with any new pattern of work, there’s a learning curve — but those who embrace this new way of working will quickly gain an edge.
The Copilot System: Enterprise-ready AI
Microsoft is uniquely positioned to deliver enterprise-ready AI with the Copilot System . Copilot is more than OpenAI’s ChatGPT embedded into Microsoft 365. It’s a sophisticated processing and orchestration engine working behind the scenes to combine the power of LLMs, including GPT-4, with the Microsoft 365 apps and your business data in the Microsoft Graph — now accessible to everyone through natural language.
Grounded in your business data. AI-powered LLMs are trained on a large but limited corpus of data. The key to unlocking productivity in business lies in connecting LLMs to your business data — in a secure, compliant, privacy-preserving way. Microsoft 365 Copilot has real-time access to both your content and context in the Microsoft Graph. This means it generates answers anchored in your business content — your documents, emails, calendar, chats, meetings, contacts and other business data — and combines them with your working context — the meeting you’re in now, the email exchanges you’ve had on a topic, the chat conversations you had last week — to deliver accurate, relevant, contextual responses.
Built on Microsoft’s comprehensive approach to security, compliance and privacy. Copilot is integrated into Microsoft 365 and automatically inherits all your company’s valuable security, compliance, and privacy policies and processes. Two-factor authentication, compliance boundaries, privacy protections, and more make Copilot the AI solution you can trust.
Architected to protect tenant, group and individual data. We know data leakage is a concern for customers. Copilot LLMs are not trained on your tenant data or your prompts. Within your tenant, our time-tested permissioning model ensures that data won’t leak across user groups. And on an individual level, Copilot presents only data you can access using the same technology that we’ve been using for years to secure customer data.
Integrated into the apps millions use every day. Microsoft 365 Copilot is integrated in the productivity apps millions of people use and rely on every day for work and life — Word, Excel, PowerPoint, Outlook, Teams and more. An intuitive and consistent user experience ensures it looks, feels and behaves the same way in Teams as it does in Outlook, with a shared design language for prompts, refinements and commands.
Designed to learn new skills. Microsoft 365 Copilot’s foundational skills are a game changer for productivity: It can already create, summarize, analyze, collaborate and automate using your specific business content and context. But it doesn’t stop there. Copilot knows how to command apps (e.g., “animate this slide”) and work across apps, translating a Word document into a PowerPoint presentation. And Copilot is designed to learn new skills. For example, with Viva Sales, Copilot can learn how to connect to CRM systems of record to pull customer data — like interaction and order histories — into communications. As Copilot learns about new domains and processes, it will be able to perform even more sophisticated tasks and queries.
Committed to building responsibly
At Microsoft, we are guided by our AI principles and Responsible AI Standard and decades of research on AI, grounding and privacy-preserving machine learning. A multidisciplinary team of researchers, engineers and policy experts reviews our AI systems for potential harms and mitigations — refining training data, filtering to limit harmful content, query- and result-blocking sensitive topics, and applying Microsoft technologies like InterpretML and Fairlearn to help detect and correct data bias. We make it clear how the system makes decisions by noting limitations, linking to sources, and prompting users to review, fact-check and adjust content based on subject-matter expertise.
Moving boldly as we learn
In the months ahead, we’re bringing Copilot to all our productivity apps—Word, Excel, PowerPoint, Outlook, Teams, Viva, Power Platform, and more. We’ll share more on pricing and licensing soon. Earlier this month we announced Dynamics 365 Copilot as the world’s first AI Copilot in both CRM and ERP to bring the next-generation AI to every line of business.
Everyone deserves to find purpose and meaning in their work — and Microsoft 365 Copilot can help. To serve the unmet needs of our customers, we must move quickly and responsibly, learning as we go. We’re testing Copilot with a small group of customers to get feedback and improve our models as we scale, and we will expand to more soon.
Learn more on the Microsoft 365 blog and visit WorkLab to get expert insights on how AI will create a brighter future of work for everyone.
And for all the blogs, videos and assets related to today’s announcements, please visit our microsite .
Tags: AI , Microsoft 365 , Microsoft 365 Copilot
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Microsoft Office’s New ‘Copilot’ AI Tool Can Create PowerPoints
PowerPoint, Word, Excel: They're some of the oldest, most established business apps still in use today. And now they'll be integrated with one of the buzziest, newest tech revolutions.
Microsoft has just announced a new text AI-powered tool , Copilot, which will be available within the business's popular Microsoft 365 apps.
The tool will function like a chatbot available to users in a sidebar, and could be used to create new text, crawl through a Word document in order to create new PowerPoint presentations, or help users deploy Excel functionality they might otherwise miss.
What Can Copilot Do?
Microsoft revealed the new tool today in a blog post , positioning the tool as a major revolution in office software.
“It works alongside you, embedded in the apps millions of people use every day: Word, Excel, PowerPoint, Outlook, Teams, and more. Copilot is a whole new way of working.” – Microsoft executive vice president Jared Spataro.
The tool draws on large language models and pairs them with the personal user data available within Office apps. While the tool is already integrated with Microsoft 365 tools today, the new format (called “Business Chat”) adds a chatbot that more directly engages with a user. The functionality has already been tested out, but it now offers a more hands-on way to convert existing user data — already available in tools like your calendar, emails, chats, documents, meetings and contacts — into new formats.
According to the announcement, users can give the chatbot natural language prompts: Saying “Tell my team how we updated the product strategy,” for example, can generate a new status update based on that morning's work.
I’m more bullish on Microsoft 365 Copilot than “AI and Google Workspaces” not only because MS is ahead on the consumerization of GPT (and better branding) but because people will use Business Chat with MS Teams where as Google Chat usage is lacking and thus it has less context. — Steve Moser (@SteveMoser) March 16, 2023
Microsoft doesn't have a yet set timeline for a Copilot rollout, or any information on pricing and licensing. But it's coming, the company says, in “the months ahead” to a wide range of products including Word, Excel, PowerPoint, Outlook, Teams, Viva, and Power Platform, among others.
Will AI Fully Replace Us? Not Yet.
AI is far from a perfectly trustworthy personal assistant, as machine learning can often generate “hallucinations” — perfectly logical-sounding statements that are actually gibberish when fact-checked. Spataro addressed this concern by highlighting that the AI tool works best for creating a “first draft” that users can then adjust as needed.
“Copilot gives you a first draft to edit and iterate on — saving hours in writing, sourcing, and editing time. Sometimes Copilot will be right, other times usefully wrong — but it will always put you further ahead.”
“Usefully wrong” is a great term to keep in mind when dealing with today's AI. As potentially revolutionizing as any new technology is, keeping humans in the loop remains a key aspect of quality-control.
At the moment, AI tools (particularly text-based chatbots) are a top tech priority. In fact, Google already announced its own AI tool similar to Microsoft's Copilot this week, making this a clear-cut innovation battle between two tech titans.
Still, Microsoft's entrenched position as a leading business software provider puts it in the best position to actually help people with its AI tools. Boosting efficiency means less time spent tackling boring office tasks, and that's a revolution plenty of people can get behind.
We're sorry this article didn't help you today – we welcome feedback, so if there's any way you feel we could improve our content, please email us at [email protected]
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Introducing Microsoft 365 Copilot: your copilot for work
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Harnessing the power of AI, Microsoft 365 Copilot turns your words into the most powerful productivity tool on the planet
REDMOND, Wash. — March 16, 2023 — On Thursday, Microsoft Corp. announced it is bringing the power of next-generation AI to its workplace productivity tools with Microsoft 365 Copilot. Currently in testing with select commercial customers, Copilot combines the power of large language models (LLMs) with business data and the Microsoft 365 apps, to unleash creativity, unlock productivity and uplevel skills.
Customers will experience Microsoft 365 Copilot in two ways
Microsoft 365 Copilot isn’t just a better way of doing the same things. It’s an entirely new way of working. Copilot will work alongside Microsoft 365 customers in two ways:
- First, it is embedded in the Microsoft 365 apps people use every day — Word, Excel, PowerPoint, Outlook, Teams and more.
- Today, the company also announced an entirely new experience: Business Chat. Business Chat works across the LLM, the Microsoft 365 apps, and a customer’s calendar, emails, chats, documents, meetings and contacts to do things that people weren’t able to do before. With natural language prompts like “tell my team how we updated the product strategy,” Business Chat will generate a status update based on the morning’s meetings, emails and chat threads.
With Copilot, the customer is always in control. Customers decide what to keep, modify or discard. With these new tools, people can be more creative in Word, more analytical in Excel, more expressive in PowerPoint, more productive in Outlook and more collaborative in Teams.
“Copilot combines the power of large language models with your data and apps to turn your words into the most powerful productivity tool on the planet,” said Jared Spataro, corporate vice president, Modern Work and Business Applications, Microsoft. “By grounding in your business content and context, Copilot delivers results that are relevant and actionable. It’s enterprise-ready, built on Microsoft’s comprehensive approach to security, compliance, privacy and responsible AI. Copilot marks a new era of computing that will fundamentally transform the way we work.”
A whole new way to work
Microsoft 365 Copilot is seamlessly integrated in the apps people use every day, helping them stay in the flow of work and freeing them to focus more on the task at hand and less on the busy work.
- Copilot in Word writes, edits, summarizes and creates right alongside people as they work.
- Copilot in PowerPoint enables the creation process by turning ideas into a designed presentation through natural language commands.
- Copilot in Excel helps unlock insights, identify trends or create professional-looking data visualizations in a fraction of the time.
- Copilot in Outlook can help synthesize and manage the inbox to allow more time to be spent on actually communicating.
- Copilot in Teams makes meetings more productive with real-time summaries and action items directly in the context of the conversation.
- Copilot in Power Platform will help developers of all skill levels accelerate and streamline development with low-code tools with the introduction of two new capabilities within Power Apps and Power Virtual Agents.
- Business Chat brings together data from across documents, presentations, email, calendar, notes and contacts to help summarize chats, write emails, find key dates or even write a plan based on other project files.
Microsoft has built Microsoft 365 Copilot with its existing commitments to data security and privacy in the enterprise, grounded in AI principles and Responsible AI Standard and decades of research. Copilot’s large language models are not trained on customer content or on individual prompts. Microsoft 365 Copilot will deliver enterprise-ready AI at scale.
Earlier this month Microsoft announced Dynamics 365 Copilot as the world’s first AI Copilot in both CRM and ERP to bring the next-generation AI to every line of business. And now, Copilot is coming to all Microsoft productivity apps — Word, Excel, PowerPoint, Outlook, Teams, Microsoft Viva, Power Platform and more. Specifics on pricing and licensing will be shared soon. Microsoft 365 Copilot is already being tested with a small group of customers to get the critical feedback required to improve these models as they scale.
Microsoft (Nasdaq “MSFT” @microsoft) enables digital transformation for the era of an intelligent cloud and an intelligent edge. Its mission is to empower every person and every organization on the planet to achieve more.
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Microsoft Media Relations, WE Communications, (425) 638-7777, [email protected]
Note to editors: For more information, news and perspectives from Microsoft, please visit the Microsoft News Center at http://news.microsoft.com . Web links, telephone numbers and titles were correct at time of publication but may have changed. For additional assistance, journalists and analysts may contact Microsoft’s Rapid Response Team or other appropriate contacts listed at https://news.microsoft.com/microsoft-public-relations-contacts .
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- 1. Word Processing Software that is designed for the entry, editing, and printing of documents. Windows Version = Microsoft Word (MS Word) Word processing documents include: Letters Memorandums Faxes Mail Merges Reports One page flyers E-mail
- 2. Creating Documents Know the parts of your MS Word screen Title Bar Menu Bar Toolbars and Buttons Ruler Text Area Scroll Bars Status Bar New Task Pane
- 3. Ruler Menu Bar Title Bar Task Pane Status Bar Text Area Scroll Bars Toolbars
- 4. Viewing Documents MS Word documents can be viewed in different layouts. Print Layout (widely used) Normal (widely used) Documents can be switched back and forth between views depending on the user’s preference.
- 5. Viewing Documents MS Word documents can also be viewed in layouts that allow special functions. Web Page Looks much like normal view but is saved in a different format (html file). Outline Looks much like normal view but includes various levels indicating indentions and tabs. ** Documents can be switched back and forth between views depending on the user’s preference.
- 6. Saving Documents Always save in a familiar location. Create a folder for multiple documents. Be sure to name your file appropriately. MS Word will add a file extension to the name. File names are followed by a period and a three letter extension. MS Word = .doc Save As vs. Save Save a new document with Save As. To update an existing document use Save. Always be sure to make a back up copy.
- 7. Editing Features Include: MS Word is equipped with many features that allow a user to easily edit (modify) a document. Cut/Paste Copy Insert Delete (right of cursor) Backspace (left of cursor) Typeover or Overwrite (press insert key) Search Find/Replace Shortcuts: •Ctrl X-Cut •Ctrl V-Paste •Ctrl C-Copy •Ctrl F-Find
- 8. Retrieving Documents The Search feature can be used if a file cannot be found. File name can be searched through a specific drive.
- 9. Retrieving Documents File names can be modified once they are named by using these tools: Save As Feature Shortcut Feature – Right click the file name with the mouse and select rename. Documents can be deleted by using these tools: Right click on the file name with mouse and select delete. Mistakenly deleted files can be retrieved from the recycle bin.
- 10. Printing Documents Before printing a final draft be sure to proofread. Read over the document again. Ask a neighbor to proofread. Use the Spelling/Grammar Check. After proofreading, resave and print.
- 11. Character Formatting Font: A group of characters that have a similar appearance. Font Attributes: Additions that enhance your font for emphasis. Font Size: The size of characters. Type Face: A set of characters with a common style and design.
- 12. Character Formatting Bold/Boldface: A formatting option that makes selected words print darker than normal. Italics: Characters are evenly slanted toward the right. Subscript: Text that has been lowered vertically. Superscript: Text that has been raised vertically. Underline: A horizontal line that is placed beneath characters. (Do not underline for emphasis since you can do this with bold, italics, color, and font size. Reserve underlining for hot links as an underline in modern computer usage implies a link web link or other file link.)
- 13. Paragraph Formatting Alignment: The way lines of text are arranged. Full, Left, Right, Center Full Justified: Lines of text are both left and right aligned. Left Justification: Alignment that allows a document to have an even left slide. Right Justification: Alignment that allows a document to have an even right side. Center Justification: A feature when activated will align the text horizontally on a line.
- 14. Character Formatting Border: A frame that surrounds pictures or text. Bulleted List: A list of key points, each preceded by a symbol for emphasis. Hanging Indent: All lines except the first line are indented. Used in citing references. Indent: Insetting text from one of the margins.
- 15. Paragraph Formatting Line Spacing: The amount of space between lines in a document. Single Space, Double Space, Triple Space, etc. Page Break: Indicates that the maximum number of lines have been keyed on a page and a new page is beginning. Hard break - created by the user. Soft break - created by the word processing program.
- 16. Paragraph Formatting Tab Key: Allows the user to move the cursor a predetermined number of spaces. Text Wrap: Feature that allows text to flow around an object or graphic. Widow/Orphan Protection: Feature that will prevent widow/orphan lines in a document. Orphan: First line of a paragraph at the bottom of a page. Widow: Last line of a paragraph at the top of a page.
- 17. Page Formatting Margins: Space around the edges of a page. Page Orientation: Direction a document is printed. Portrait – Taller than wide. Landscape – Wider than tall. Headers: Repetitive text located in the top margin.
- 18. Page Formatting Endnotes: References used to credit the source of information. Placed at the end of the report. Footers: Repetitive text located in the bottom margin. Footnotes: References used to credit the source of information or add explanations. Placed at the bottom of the report. Superscripts are used for correspondence between the quoted/paraphrased material and the reference.
- 19. Features that can be used to enhance the accuracy of a document. Spell Checker Grammar Checker Thesaurus Wizard – step by step tutorial Help – Type in questions Office Assistant – Found in MS Office Comments These tools are sometimes called utilities. Word Processing Tools
- 20. Word Processing Tools -- Comments Comments are notes added to a document. Reviewer – person who adds comments. To add comments: Select the text or item you want to comment on, or click at the end of the text. On the Insert menu, click Comment. Type the comment text in the comment balloon. Track Changes Marks changes and keeps track of changes made by reviewers.
- 21. Examples of Comments
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Add PowerPoint themes to your next presentation to grab the attention of your audience
Give your presentations a boost with Microsoft PowerPoint templates. Featuring attention-grabbing graphics and a range of layout options, these PowerPoint themes add impact to your content to more fully engage your audience. Looking for a clean, modern feel? Try the Vapor Trail theme in PowerPoint. This template for PowerPoint features multicolored ribbons that give your presentation movement and energy. For something with a more retro vibe, check out the Wood Type theme PPT, with its classic letter stamp image. Or go bold with the Badge design or Berlin design PowerPoint templates. There are also PowerPoint templates that suit fields of study or industries. Try the Celestial PowerPoint theme for a science or astronomy-related presentation. Or, for a fashion or floral presentation, use the elegant Savon design template for PowerPoint. No matter what you choose, you’ll add spark to your content. Themes for PowerPoint are free, so you can experiment with many PPT themes to find the style that works for you.
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How To Use Microsoft 365 Copilot AI On Word, Outlook, PowerPoint, and Excel
Microsoft 365 Copilot is a groundbreaking AI-powered feature that provides interactive, personalized assistance to enhance your work productivity. The feature works alongside you in various Microsoft Office apps, including Word, Outlook, PowerPoint, and Excel, to unleash your creativity, uplevel skills, and unlock productivity.
With Microsoft 365 Copilot, you can do a lot of things, such as creating first drafts, editing, summarizing, and analyzing data sets. You can also ask Copilot questions about your data set in natural language. Copilot works seamlessly within the apps, and it is powered by next-generation AI technology that learns from the way you work and adapts to your preferences over time. Thus, you can spend less time on repetitive tasks and more time on the things that matter the most.
To use Microsoft 365 Copilot, you only need to provide a brief prompt. Copilot will then create a first draft for you in Word, or work alongside you in Excel to help you analyze and explore your data. This feature is a game-changer for busy professionals looking to streamline their workflows and achieve more with less effort.
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See More: How to Add & Use Microsoft 365 Copilot in Word?
Which microsoft 365 apps have copilot.
Microsoft 365 Copilot is a feature powered by artificial intelligence (AI) that assists users in generating various types of content such as documents, emails, presentations, and more. It is integrated into Microsoft 365 apps including Word, Excel, PowerPoint, Outlook, Teams, Viva, and Power Platform. Copilot combines large language models with user data from Microsoft Graph to enhance productivity.
In Word, Copilot can create first drafts based on prompts and add content to existing documents. In Excel, it can analyze trends and create professional-looking data visualizations in seconds. In Outlook, Copilot can summarize lengthy email threads and respond to emails with prompts. In Teams, it can answer specific questions, catch users up on missed information, transcribe meetings, and remind users of missed items or summarize action items throughout the meeting.
See More: How to Use Microsoft 365 Copilot in PowerPoint
Copilot is not just a simple chatbot embedded in Microsoft 365. Instead, it is a sophisticated processing and orchestration engine that leverages the power of large language models with Microsoft 365 apps and a user’s business data in the Microsoft Graph.
Microsoft has partnered with OpenAI to develop Copilot, and the feature is the world’s first AI copilot natively built into both customer relationship management (CRM) and enterprise resource planning (ERP) applications. Copilot is available in Dynamics 365 portals for sales, customer service, customer insights, marketing, and Business Central. Microsoft’s partnership with OpenAI has resulted in a range of generative AI-supported tools for the company, including Copilot.
Overall, Microsoft 365 Copilot is a powerful tool that utilizes AI to enhance productivity across various Microsoft 365 applications, and it is much more than just a simple chatbot.
What are the benefits of using Copilot in Microsoft 365 apps?
Microsoft Dynamics 365 Copilot is a new AI-powered tool that provides interactive assistance across various business functions, including sales, service, marketing, supply chain, and more. It is natively built-in to both CRM and ERP applications and can be accessed through Dynamics 365 portals for sales, customer service, customer insights, marketing, and Business Central.
According to Microsoft, Copilot is more than just OpenAI’s ChatGPT integrated into Microsoft 365. It is a sophisticated processing and orchestration engine that combines the power of large language models (LLMs) with Microsoft 365 apps and a user’s business data in the Microsoft Graph. The Microsoft Graph, which is the company’s API developer platform that connects multiple services and devices, is now accessible to everyone through natural language.
Copilot offers various features that can aid in generating documents, emails, presentations, and more. In Excel, it can analyze trends and create professional-looking data visualizations in seconds, and even create a SWOT analysis or a PivotTable based on data. In Word, it can help users create content alongside them by bringing in information from across their organization as needed, and can write, edit, and summarize content with only a brief prompt. Copilot can also be used to summarize long email threads and quickly draft suggested replies in Outlook, enabling users to focus on the most important parts of their work.
In addition, marketers can use Copilot to get inspiration for fresh email campaign content based on key topics entered, existing marketing emails, and internet sources, to increase the relevance of generated ideas.
Overall, Microsoft Dynamics 365 Copilot is a powerful tool that can significantly improve productivity and efficiency across various business functions by providing AI-powered assistance and access to relevant data.
How can Copilot help with creating presentations?
Microsoft Dynamics 365 Copilot is an AI-powered assistant that is built into both CRM and ERP applications to provide interactive assistance across business functions such as sales, service, marketing, supply chain, and more. While it is not explicitly designed to create presentations in PowerPoint, it can be a valuable tool in automating various tasks for users, including the creation of presentations.
According to Microsoft, with Dynamics 365 Copilot, users can jump-start the creative process by asking the assistant to create a presentation based on a Word document. PowerPoint then immediately drafts a presentation complete with a full slide deck based on the contents of the Word document supplied. Additionally, the Copilot can understand commands such as “add animations to this slide,” and using descriptive language, it can even apply different styles per slide or across the entire presentation. This can help users save time in writing, sourcing, and editing content, thereby taking the drudgery out of work.
While Copilot’s primary function is to assist business professionals, it can be an asset in creating presentations by providing a first draft to edit and iterate on, thus helping users get started quickly and easily. Therefore, it is clear that Copilot is a valuable AI-powered assistant that can help users with various tasks, including the creation of presentations in PowerPoint.
By Govind Dheda
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Export a presentation
File > Export helps you change your presentation into a different format, such as PDF, video, or Word-based handouts. All these options are covered below.
If you simply want to "export" a file (in its current .pptx format) to a different storage system, such as a flash drive, plug that flash drive into your computer and use File > Save As (or Save a Copy ) to save to that new location.
Create a PDF
You can convert your presentation to PDF or XPS to share with others.
Click the Create PDF/XPS button.
In the File Name box, enter a name for the file, if you haven't already.
In the Save as type list, ensure that PDF (*.pdf) is selected.
If you want the file to open in the selected format after saving, select the Open file after publishing check box.
If the document requires high print quality, click Standard (publishing online and printing) .
If having a smaller file size is more important than print quality, click Minimum size (publishing online) .
Click Options to set the pages to be printed, to choose whether markup should be printed, and to select output options. Click OK when finished.
Click Publish .
Create a video
You can turn your presentation into a video file that can be watched without using PowerPoint.
See Turn your presentation into a video for the details.
Package a presentation for CD
You can create a package for your presentation and save it to a CD or USB drive so that other people can watch your presentation on most any computer.
See Package a presentation for CD or USB flash drive for the details.
Create handouts
If you want to use the editing and formatting features of Word, you can work on and print your handouts using Word.
See Edit or print PowerPoint handouts in Word for the details.
Change the file type
Change File Type is the same feature as the traditional Save As command. You select the underlying type of file you want, then click the Save As button. The original file is kept in its current format and closed, and a new copy of it is opened and saved in the format you've chosen.
Publish to Microsoft Stream
(This feature is available to Microsoft 365 subscribers who are part of an organization .)
After you save your presentation as a video, you can upload the video to a video-sharing site named Microsoft Stream that only people in your school or organization have access to. Those people can watch the video in a browser.
See Save a video to Microsoft Stream for more details.
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You may soon be able to use AI in Microsoft Word, Outlook
Workers will be able to chat with artificial intelligence called copilot in word, excel and outlook, microsoft says.
If you ever wished you could speed through some of the more tedious tasks of your job, such as creating a PowerPoint presentation, analyzing the latest sales data or even getting caught up on what happened in meetings you missed, you could soon get some help with an AI tool.
Microsoft on Thursday unveiled Microsoft 365 Copilot, which embeds artificial intelligence into apps like Word, Outlook, Teams and Excel. The AI assistant combines natural language processing, based on OpenAI’s ChatGPT technology, with Microsoft Office tools and capabilities to help workers automate or accelerate some of their more mundane work. Copilot is currently debuting with 20 enterprise customers, with the expectation of testing and tweaking the software. Microsoft said it expects to make it available to its larger user base in the coming months. It did not release details regarding whether the capabilities will come at an additional cost.
“We believe this next generation of AI will unlock a new wave of productivity,” said Satya Nadella, CEO of Microsoft. This will happen with help from “copilots designed to remove the drudgery from our daily tasks and jobs.”
The move follows the company’s debut of the new version of its search engine Bing , which integrates the conversational AI tool, ChatGPT. It also comes just days after Google said that it’s adding AI into its workplace software , Google Workspace.
But experts have cautioned that generative AI tools such as ChatGPT can introduce problems to work , as it can sometimes get facts wrong, misinterpret text or even generate content that doesn’t make sense. They also caution people about sharing sensitive data with generative AI tools, which could then repurpose the data to train its tech.
In its demo of Copilot, Microsoft acknowledged that sometimes its AI might get things wrong or exclude important details, emphasizing that workers can choose to review, edit or even discard results produced by the tool. It also adds some citations that show which of your files or conversations it used for its answers and suggests prompts you may want use to continue working with Copilot. Microsoft said that Copilot follows the customer’s security, compliance and privacy policies for Microsoft 365, and that it doesn’t use company data to train its systems.
Here are some of the ways to use Copilot at work.
Use business chat to work across apps
Workers who don’t know where to start can turn to a new tool called business chat, which will work across Microsoft’s apps and be embedded into Teams, on the Microsoft 365 website and in the new Bing platform for work.
You can prompt the chat to give you milestones of a project you’re working on, and it will search across apps and documents to present you with answers, offering citations of where it got those answers, for example. You can then continue the conversation and ask it to summarize its answer or infer what risks might be related to the project. Then you can turn that into an action by asking the chat to draft an email to specific colleagues including the summary and risks. If you like the draft, you can click to make the chat open Outlook and transfer all the data to the right fields, so that the subject moves to the subject line and the content is automatically pasted into the body of the email.
Workers can also use Microsoft’s collaborative chat tool Loop to create prompts for and work with the AI together as a group.
Draft documents, emails and speeches
Workers can prompt Microsoft Copilot to generate text on a specific topic in an Outlook email, in a Word document, in a Teams message or on OneNote. It will either pull from its library of information, which includes information from OpenAI’s GPT technology as well as items or conversations within your Microsoft apps, or from the documents or materials you specify.
For example, you can tell Copilot to write a message on Teams, Microsoft’s group chat and video tool, debriefing them on the latest customer interactions. From a drop-down menu, you can pick which documents have those interactions and add those to the prompt. Microsoft will then generate text. You can ask it to generate a new response, shorten it, change the style of communication to be more professional or casual, or include or exclude specific details. You can also manually edit the text Copilot gives you before sending it to the team.
Quickly build PowerPoint presentations
You can also use Copilot to speed up how long it takes to build a PowerPoint presentation.
If you already have notes or a briefing saved in a Word document, you can ask Copilot to make a presentation based off the existing file or create a file based off your presentation. You can also prompt it to include images saved on Microsoft’s cloud service, OneDrive. For example, if you wanted to create a presentation that includes the latest sales of your company’s product, you could ask it to include images you saved of that product, and it will automatically drop them in. You can edit or remove anything that Copilot adds.
You can ask Copilot to include speaker notes, so that you have a script to follow when you give a presentation. You can also ask it to add transitions between slides, make slides more visual or add animations related to your topic to a slide.
Get insights on Excel spreadsheets
On Excel, users can quickly analyze large data sets or zero in on specific data points.
So if workers have a spreadsheet showing this quarter’s sales, they can ask Copilot to give them the key trends from the data. They can ask it to visualize what led to a sales decline, and Copilot will highlight key figures. They can also ask it to break down a specific month, and Copilot will create a new sheet further analyzing specific figures based on the original data. It can also create growth models for the future.
Catch up on work communications
Workers can quickly get a recap of emails or meetings, even if they weren’t there.
If you miss a meeting, you can ask Copilot to tell you to give you the key points, which it pulls from the meeting’s transcript. You can also ask it to surface questions or comments made by a specific participant. And it can tell you what outstanding items are left and offer action items for the future. It can also help you prioritize your emails.
Automate work flows
If workers wanted to ensure that their customer service colleagues were flagged on urgent issues, they could ask Copilot to automatically send a Teams message with a summary of an urgent customer complaint and tag specific people once that message is sent. In this case, the action will be triggered every time an urgent request is received.
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Copilot is integrated into Microsoft 365 in two ways. It works alongside you, embedded in the Microsoft 365 apps you use every day — Word, Excel, PowerPoint, Outlook, Teams and more — to unleash creativity, unlock productivity and uplevel skills. Today we're also announcing an entirely new experience: Business Chat.
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