Many businesses are facing financial strain due to the economy, natural disasters, pandemic, or other serious problems.
L&I has a program to help distressed employers set up a workers' compensation premium payment plan for up to 90 days and avoid any penalties and interest.
If you do not have anyone working for your business during the quarter, you must still file a quarterly report indicating zero hours worked .
- Quickly and easily file your quarterlies
- Auto-calculate what is owed
- Choose a payment date or file late
Claim & Account Center
- Quickly and easily file your quarterlies & manage your workers' comp account(s)
- View account balance and past reports
Self-insured employers must file by mail.
Want a reminder to file your quarterly report?
Join L&I's Quarterly Reporting email list to get a reminder when it's time to file your quarterly report .
Quarterly due dates
Quarterly reports and premiums are due 4 times per year:
Weekend due dates may be postmarked the following business day.
If you have questions about these quarterly due dates, call the Employer Help Line at 360-902-4817 .
Manage your Labor & Industries claims correspondence online with Secure Message Center .
What Are Quarterly Wage Reports and Why Do They Matter?
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In this Article:
Updated April 2019
Update: New York passed new wage requirements that go into effect for quarters beginning January 1, 2019. The new requirements accelerate filing for Part C on NYS-45 and NYS-45-ATT forms to a quarterly basis (previously annual). The first quarter return due date with the new requirements is April 30, 2019.
Wage reports, also known as quarterly contribution or wage detail reports, are the reports you file on a quarterly basis with each state, district and territory in which you pay employees in order to stay compliant with paying state unemployment insurance (SUTA). In other words, they are a key function of your payroll taxes (also known as employer taxes).
When Are Quarterly Wage Reports Due?
The short answer is quarterly. While the months covered by each quarter are standardized, states can vary on the actual due date.
Other things to keep in mind for quarterly reporting include:
- State wage reports follow the same schedule as IRS Form 941, also known as an Employer’s Quarterly Federal Tax Return .
- If a due date falls on a weekend, the report is due the next business day.
But wait, if my federal wage reports are due at the same time as my state wage reports, which ones do I do first?
Good question. If you can believe it, there’s a simple answer. You will actually want to complete your state wage detail reports first — because, if you pay your SUTA taxes on time, your federal unemployment tax (FUTA) rate of 6.0% can be reduced by as much as 5.4%.
How do I know what the SUTA rate is in the state or states where I do business?
The states in which you do business will also mail you your specific tax rate based on your unemployment claims. To learn the basics and get an understanding SUTA rates, check out our state-by-state payroll tax map .
Where Do You Send State Wage Reports?
Your wage reports are sent to the appropriate state’s department of labor or like-named authority responsible for overseeing unemployment. This is the same agency with which you would register to get a state unemployment tax identification (ID) number for your business. Each of the state pages within our interactive payroll tax map has links for filing information. If you’re not a fan of paperwork, there’s good news — most states now allow online filing.
What Are the Main Parts of a Wage Report?
In order to complete a wage report, you will need to provide:
- Your Federal Employer Identification Number (FEIN) as well as your relevant state identification number(s).
- First and last name.
- Social security number (SSN).
- Some states may also request taxable and nontaxable wage amounts.
What Happens if I Don’t File My State Wage Reports?
Nothing good will come of this. You will be subject to fines and your employees will not have the relevant information needed to file for unemployment insurance should it be required. Remember, your FUTA rate is also affected by your SUTA taxes. Failure to comply will SUTA will trickle up and cause you to owe more to the IRS as well.
What if I Make a Mistake on a Wage Report?
Mistakes happen. If you forgot to list an employee or entered an incorrect amount, there is an amendment process. Again, exactly how this works will be determined on a state-by-state basis. But, the big picture is, the sooner you fix the problem the better.
How Can Payroll Software Help With Wage Reports?
By automating your payroll tax calculations and deductions , small business payroll software, like Wagepoint , helps gather the information needed to complete the reports. Many providers, like us, are also able to help you pay and report your payroll taxes as well. We’d love for you to pick us, but regardless of who you choose — automating your payroll taxes will take a huge burden off your shoulders — giving you more time to focus on building and growing your business.
Got questions about wage reports, payroll taxes… your favorite sports team? Just ask and we’ll help you find the answers.
Formerly Wagepoint's Content Manager, Michelle enjoys simplifying complex payroll topics and creating engaging small business and partner content. When not at the keyboard, she enjoys chocolate, running and quality television (not always in that order).
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Quarterly Report Templates
Communicate milestones, track project progress and review high-level goals with your team using these outstanding quarterly report templates.
Quarterly reports are released four times per calendar year, once per quarter, or every three months. The quarterly report is rounded out by guidance for investors for the first quarter of 2021 and all of the necessary financial documents
Answer (1 of 3): There are 4 quarters in a year. Depending on a company to company, the boss can ask accountants to prepare financial statements or accounting reports. They can ask to prepare monthly
If you do not have anyone working for your business during the quarter, you must still file a quarterly report indicating zero hours worked. Quarterly reports and premiums are due 4 times per year
Answer (1 of 3): Management's Discussion and Analysis of Financial Condition and Results of Operations, or MD&A, is the textual disclosure that accompanies a company's financial statements and footnotes
In the public sector, quarterly reporting is meant to highlight a government's revenues and expenditures for a quarter of the fiscal year as it is defined for that entity
State wage reports follow the same schedule as IRS Form 941, also known as an Employer's Quarterly Federal Tax Return. A concise overview of an employer's responsibilities for wage reports
Again, reading a quarterly report is all about comparisons - you should at least compare the figures in the quarterly report with those of the same time frame in the previous year
Communicate milestones, track project progress and review high-level goals with your team using these outstanding quarterly report templates!