write letter of an application

I’m thrilled to be applying for the Junior Front End Developer role for CodePros, which I found on Monster.com. Having had an extremely positive experience completing CodePros online courses in 2017 and applying the skills I learned there to my freelance work, I understand how valuable online programming education can be. My experience with CodePros increased my confidence to complete courses and gain more skills in React.js and JavaScript. I’d love to work for a company that provides students with 24/7 support and excellent resources to learn programming skills.

This introduction catches the hiring manager’s attention because it’s tailored to the specific role and company . In our survey, 46% of hiring managers consider tailoring a letter of application to be either fairly or very important when deciding whether to invite applicants for interviews. Customizing your application letter not only demonstrates you’re a good fit for the position but also shows employers you:

4. Highlight industry-specific skills (with numbers) in your body paragraphs

Next, add 2–4 body paragraphs with information about how your skills, experience, achievements, and education can help the target company achieve its goals. Rather than bragging, the goal of your body paragraphs is to show the hiring manager why you’d be a good fit for the position.

Match the job posting when choosing which of your hard and soft abilites to highlight in your job application letter. Hard skills and knowledge are technical capabilities learned from hands-on experience, training, or education. Programming, data analysis, and user interface (UI) design are examples of hard skills.

By contrast, soft abilities relate to emotional intelligence and let employers know how you interact with others in the workplace. For instance, organization skills , teamwork , and interpersonal expertise show you work well with others as well as on your own.

And just as it’s essential to quantify your achievements on your resume , it’s equally important to use hard numbers in the body paragraphs of your letter of application. Adding numbers to your application letter when other applicants only vaguely describe their qualifications will make your application memorable. The budgets you worked with, people you helped, and number of projects you were a part of can all be quantified using hard numbers.

Using numbers also shows the hiring manager the extent of what you can do. So, for example, if you’re applying to a smaller nursing home with only 50 beds, the first statement below shows you’re more than qualified to handle caregiving for their residents, while the statement without hard numbers is unclear:

Hard numbers

“I worked in a team of 8 caregivers to provide excellent customer service for 100+ residents in recreation areas and reception”

No hard numbers

“I worked in a team and provided customer service to elderly residents”

5. Choose engaging words for your application letter

Your letter of application’s length should be 250 to 400 words or 3 to 4 paragraphs — long enough to get your point across but short enough that the reader won’t lose interest. So make every word count by using strong action verbs and powerful adjectives instead of buzzwords.

For instance, buzzwords like “tasked with,” “responsible for,” and “participated in” are passive and sound like you copied responsibilities from a job posting. Instead, use verbs like “spearheaded,” “managed,” and “executed.” Here’s an excerpt from a UX designer’s letter of application that successfully uses action verbs and power adjectives :

As a Senior UX designer for Sparklabs from 2015–2017, I worked as the sole UX designer. Under minimal supervision, I systematically executed over 4 major design projects for our new website in Canada, including launching 10 prototypes based on different case studies and conducting 50+ user interviews. My innovative designs boosted our marketing campaigns by 92%, which was extremely rewarding.

Along with action verbs, descriptive adjectives help your cover letter to tell a story, which is important because stories are 22 times more likely to be remembered than facts alone. For instance, a hotel manager should include adjectives such as “courteous,” “decisive,” and “tactful” to give hiring managers a better feel for their customer service and people skills .

By carefully choosing adjectives for your job application letter, you also help employers evaluate whether you’re someone they’d want to work with. Notice the difference in this nurse’s experience written with and without power adjectives:

Power adjectives

In my role as a head nurse at Grey’s Hospital for 7+ years, I provided exceptional service with my kind bedside manner during emergency surgical procedures to 200+ patients per week. My cheerful demeanor brought patients a sense of calm in the emergency room.

No power adjectives

In my role as a head nurse at Grey’s Hospital for 7+ years, I provided good customer service to 200+ patients every week. I helped doctors with emergency surgical procedures in the emergency room.

6. Close your application letter with a call to action

End your application letter by inviting the hiring manager to contact you for an interview. Include your phone number and email address in your call to action to make it that much easier for a hiring manager to call you straightaway.

Finally, include an appropriate letter of application sign-off such as “Sincerely” or “Best Regards,” followed by your name.

Sincerely, Will Grant

How to format your letter of application

Unsure how to format your letter of application ? Here are 4 tips for formatting an application letter so it stands out to employers:

1. Choose an appropriate font and font size

An appropriate application letter font size is between 10.5 to 12 points. Using a suitable font size ensures readability and that there’s enough white space throughout your letter, making it look professional.

Also, you should pick a professional letter of application font like:

Times New Roman

Professional fonts are easily scanned by applicant tracking systems (ATS), which is software that filters applications for keywords. An ATS might not be able to read your letter of application if you use uncommon fonts.

2. Fix your margins

Properly sized margins help create the perfect mix of white space and text, making your letter of application easy to read. The standard size for application letter margins is 1″, the default on Microsoft Word. However, you can adjust your margins between ½” and 1½”:

If you have a lot of relevant experience that addresses the job posting you’re responding to, changing your margins to ½” to fit more text on the page is fine.

If you have less experience to describe , you can adjust your margins up to 1½” to make your letter appear longer.

Just keep in mind that very wide margins look unprofessional, while extra narrow margins make your application letter look cluttered.

3. Save your file as a PDF

Job application letters should always be saved as a PDF file to ensure that your letter gets picked up easily by ATS software and passed onto employers. PDFs also keep your formatting intact and don’t allow others to modify your application.

Save your letter under an appropriate file name, such as “First-Name-Last-Name-Application-Letter.pdf”. Using a professional file name makes it easy for hiring managers to find your application in their inbox or on their desktop.

4. Simplify your formatting for letters sent in the body of an email

There are a few details to remember if you write an email letter of application for an employer.

First, write a professional subject line that shows your intent. Make sure your email subject line contains your name and the exact job title you’re applying for.

Subject line email example

Your Name – Application for [Job Title] at [Company Name]

Second, in an email letter of application, there’s no need to type out the hiring manager’s contact information and the date (this information is already included in the email). So begin with the salutation, addressing the hiring manager using “Dear Mr./Ms./Mx. [Last Name],”.

Email salutation example

Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],

It’s my pleasure to apply as a [Job Title] at [Company Name].

Third, before emailing your letter of application, list your contact information below your email signature .

Contact information and email signature example

Phone: (xxx) xxx-xxxx Email: [email protected] LinkedIn: www.linkedin.com/in/yourname

Here’s an example of a job application letter sent as an email:

Example of how to send a job application letter in the body of an email

Frequently asked questions about application letters

Want more information on how to write a job application letter? Below we provide answers to 3 common questions related to application letter writing:

1. Is a letter of application the same as a cover letter?

A letter of application for a job is the same as a cover letter. Often recruiters and hiring managers will use the terms interchangeably to refer to a letter sent to give a hiring manager more information about your qualifications.

But application letters (or letters of application) for academic programs and scholarships differ from cover letters. Compared to a cover letter, an application letter for academic purposes is:

2. What should I avoid writing in a letter of application?

Avoid common application letter red flags , which include:

3. How do I write a job application letter that stands out?

To write a job application letter that stands out, explain how your qualifications match the requirements in the job posting. Identify a few of the most important requirements that match your background and skills and provide concrete evidence for them, such as numbers or quotes from previous employers or coworkers.

Other ways to help your application stand out include:

Additional Letter of Application FAQs

Read our answers to other application letter–related questions:

Written by Rebecca Tay, Ph.D.

Rebecca Tay is a Professional Researcher with a Ph.D. from Johns Hopkins University who directs research projects, survey analyses, and industry reports at Resume Genius.... more

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How to Write a Job Application Letter (with Examples)

Last Updated: February 23, 2023 References

Sample Letters

Introduction, body paragraphs, closing your letter, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been viewed 10,509,565 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

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If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

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For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.” [13] X Research source

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If you’re sending your letter via email, import your signature into the document as an image or .png file.

About This Article

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

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How to Write a Strong Personal Statement

A few adjustments can get your application noticed.

Whether applying for a summer internship, a professional development opportunity, such as a Fulbright, an executive MBA program, or a senior leadership development course, a personal statement threads the ideas of your CV, and is longer and has a different tone and purpose than a traditional cover letter. A few adjustments to your personal statement can get your application noticed by the reviewer.

At multiple points in your life, you will need to take action to transition from where you are to where you want to be. This process is layered and time-consuming, and getting yourself to stand out among the masses is an arduous but not impossible task. Having a polished resume that explains what you’ve done is the common first step. But, when an application asks for it, a personal statement can add color and depth to your list of accomplishments. It moves you from a one-dimensional indistinguishable candidate to someone with drive, interest, and nuance.

We’ve led prominent professional programs for over two decades and sat on prestigious awards committees. Between us, we have read thousands of personal statements. While a few stand out, most are lackluster and miss the mark. A few adjustments to your personal statement can get your application noticed by the reviewer.

Write what they want to hear.

Most organizations that offer a fellowship or internship are using the experience as a pipeline: It’s smart to spend 10 weeks and $15,000 on someone before committing five years and $300,000. Rarely are the organizations being charitable or altruistic, so align your stated goals with theirs. For example, if you’re applying for a Fulbright — whose goal is to foster cross-cultural dialogue — your defined goals should specifically mention international ambitions rather than a desire to go into the domestic financial sector.

Too often, we read statements that wax lyrical about building a career as a physician when applying to a summer program sponsored by an engineering PhD program. The same goes for charitable foundations: Are they looking for global leaders? Those who hold a connection to the disease they’re funding? Position yourself as holding the same values and goals as the organization sponsoring the opportunity.

Know when to bury the lead and when to get to the point.

Be aware of creative writing strategies that you can employ depending on the length of the essay. It’s hard to paint a picture and explain your motivations in 200 words, but if you have two pages, give the reader a story arc or ease into your point by setting the scene. Take the example of a junior analyst at a bank applying for an executive MBA program. If they’re given the opportunity to write a longer piece, an opening describing how a meaningful volunteer experience shaped their worldview can give the reader insight into their multiple facets and diverse interests.

In a brief essay, on the other hand, you should get right to the point. That same junior analyst, when applying for a company-sponsored leadership development bootcamp, should focus a brief statement on projects they’ve contributed to, leadership skills they’ve so far displayed, and how the course would be used to support further (internal) growth.

Recognize that the evaluator is subjective.

Qualifications, transcripts, and in some cases, tests all form objective measures that determine worthiness for consideration for an opportunity. The personal statement is subjective, meaning you’re also being assessed on unknowable criteria. Most of us on evaluation committees are reading for whether or not you’re interesting. Stated differently, do we want to go out to dinner with you to hear more?

While writing your statement, realize that reader’s opinions might not be based on what you’ve done, but rather on how you position yourself. What did you do with the opportunities and challenges you were given, or how did you create opportunities? Write it so that the person reading it wants to hear more and can’t wait to mentor or equip you with this additional opportunity.

Address the elephant in the room.

So maybe your grades weren’t great in core courses, or perhaps you’ve never worked in the field you’re applying to. Make sure to address the deficiency rather than hope the reader ignores it — because they won’t. A few sentences suffice. Deficiencies do not need to be the cornerstone of the application.

To wit, it’s preferable to read, “You will no doubt see I received a C in organic chemistry and you may wonder why a program in chemistry would consider a candidate with a low grade in such a core topic. I wish I could explain my need to balance a part-time job in the glass-washing facility with schoolwork, and I wish I could explain how much I underestimated how different I would find organic chemistry after sailing through freshman chemistry.”

As opposed to “My high school teacher told me I was good at science and I aced freshman chemistry, so I figured organic chemistry would be easy too. It was taught very unimaginatively in a really big auditorium. I don’t really want to go that direction anyways, but I really want to be in your internship because so far the only lab experience I have is as a glorified dishwasher in the glassware core.”

One example shows grit and perseverance, the other shows a person who would not make an effective team member.

Ultimately, what you have accomplished is important, but it can be dismissed if packaged incorrectly. A bespoke personal statement is a critical component of your application package. The goal is to intrigue the reader with the depth of your character and answer the “how” and “why” questions that your truncated resume is unable to accomplish.

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Letter of Application: Job Example, Format & How-To Guide

Are you thinking about writing yet another letter for your job application? Definitely not! I’ll prove to you that a letter of application is nothing more than a cover letter.

As seen in:

Oh, come on! What is this? Another letter to get an interview?

That was your reaction to hearing a “letter of application” for the first time.

Am I wrong?

The list seems never to end: a cover letter, covering letter, motivation letter…

You’ll be happy to know that it’s the same thing.

And there’s more.

This guide will show you:

Did you know that our builder can take care of the formatting for you? No need to worry about margins and spacing: just add your text and watch the Zety builder arrange everything on the page just the way it should be. Here’s what your job application letter can look like:

You can take your pick from 20+ professional templates to make your letter of application not only formatted well but also look great!

Did you mean how to write a cover letter ? No worries! Find our guides right below:

This letter of application template proves you’re second to none:

Letter of Application Example

[Hiring Manager Name]

[Company Name]

Dear [Hiring Manager Name],

I was thrilled to hear you opened a post for an event planner. As an office assistant in Staff, I single-handedly organized a year-end party for the entire office, deemed the most entertaining and successful event the employees had a chance to attend.

It came to my attention that my position as an office assistant may seem off-track for the post you are advertising, yet let me assure you it is not. Allow my achievements to speak for the qualities you are looking for in an event planner:

The job of an event planner is not to arrange seats and tables. It is to create memories worth a lifetime. Together, we will organize events worth remembering.

Let’s schedule a meeting to discuss how my transferable skills could help your team.

Best Regards,

[Your Name], [Job Title]

PS—I will also be happy to tell you how my social media campaign for the local animal shelter’s community event boosted attendance by 20%. My methods were unconventional, and they sure worked!

Send your job application letter with a job-winning resume for synergy. See our article: Resume Writing: Your Go-To Guide

What is a Letter of Application?

A letter of application is yet another name for a cover letter or job application letter. You submit it with your resume to apply for jobs. It’s a one-page letter intended to explain why you’re a perfect fit for the advertised position.

This is what a letter of application should include:

Now, here’s how you write an application letter:

How to Write an Application Letter?

Start from the beginning, which in this case is to—

1. Create an ATS-Friendly Job Application Letter Template

You need something to write on. But instead of grabbing paper, open a text editor and adjust the format of the letter page.

No splatters guaranteed!

See how to format your job application letter:

Format of an Application Letter

Disclaimer: The Applicant Tracking Software sees your application first, so if the software can’t parse it, the recruiter won’t even have a chance to read it.

By taking care of the layout, you ensure your letter of application passes the ATS scan and lands in the candidates list you’re targeting.

Plus, with clear formatting, you’re making it easy for the recruiter to read it and quickly pick out the best bits.

That’s it in terms of your letter’s technicalities.

Let’s move on to the job letter introduction.

2. Open Your Application Letter Right

Do you know why patterns appeal to so many people?

They’re consistent. Seamless.

Later, a challenge awaits. Or not? It depends.

You’re about to address your hiring manager , and if they gave their name in the job ad, you’re lucky. But if they have not, then the hunt is on.

Look for it on the company’s LinkedIn page or website. You can even call the place and ask, yet get prepared to talk directly with that particular person.

It’s important because you don’t want to address the letter to whom it may concern . It’s heartless (and almost inhumane, as you’re not addressing a person).

To avoid that, in case you’ve searched through hills and valleys and found nada, write “ Dear Hiring Manager ” instead. But remember, it’s your last resort.

And now—

The opening.

There are several strategies you can use to start your letter. Among them are:

There can be thousands of reasons why you’re applying for a job, so first and foremost, stay true to yourself and don’t look for inspiration elsewhere. If you’re having a hard time coming up with something, the above have proved successful many times.

See the below application letter sample to see what I mean by successful job letter introduction:

Application Letter Sample [First Paragraph]

Yikes!

The second one just won’t do. It’s the opposite of success.

Your opening paragraph needs to compel the reader, make them eager to carry on with your letter, not move it aside to the boring pile.

It’s important you remember there’s no “I” in “employers must be charmed by your paragraphs,” so drawing attention from the employer and their needs only asks for ignorance. Build your sentences without much use of the “I” pronoun, and you should end up just fine.

Now, I won’t let you think that the same rules apply to inexperienced candidates writing their application letters.

Employers look for your motivation to grow and learn instead of accomplishments. However, they’re indeed helpful in convincing them of your fit.

Why don’t you see for yourself that an inexperienced candidate with a proper attitude can create the same strong argument:

Job Application Letter Example for Candidates With No Experience

And that’s impressive!

ProTip: Make sure you don’t use your high school email address ([email protected]) even if you had to create a new one only for this job application.

3. Show Off in the Middle

Now’s the time for the main dish.

It’s two-course.

In the first paragraph of the middle section, you should convince the reader that you’re perfectly qualified for the job. To do that, you can use your accomplishments and real-life examples of your skillset .

In the second paragraph, speak of your motivation and reasons for joining. You want to get your message across very clearly so that the employer believes you’re a good fit for each other.

Take a look at the below examples to see how to describe your achievements and experience in the middle section of your job application letter:

How to Write an Application Letter Sample [Middle]

Wow…

Here’s how to go about it the right way:

Now check out how you can impress recruiters in the middle paragraphs of the application letter if you don’t have much experience:

Application Letter Example for Candidates With No Experience [Middle]

It’s not so hard, is it?

Pressed for time or still not sure what to say? Good news: the Zety builder can also help you with your wording. Alongside matching job application letters and resume templates , it comes with drag & drop bullet points and other pre-written content to speed up your job application:

Just think: you could skip the boring parts and be ready to apply for your dream job in minutes!

4. Close Your Letter of Application With a CTA

The worst’s behind you.

Now it’s time to thank for consideration, time, and other clichés.

Exactly—clichés.

They’re not effective in job applications. Not really, no. So get rid of any voices in your head telling you to write “Thank you for considering my application” or “ Looking forward to hearing from you .”

Make a move and ask the recruiter directly whether they’ll invite you for an interview.

See how to write a Call to Action in the job application closing paragraph:

Simple Job Application Letter [Ending]

Not only does it make the recruiter feel obliged to reply, but you can also count on a quick response!

Plus, you created one more opportunity to sell yourself and your strengths that have the power to solve your employer’s problems. Well done!

To sign the letter, you can use “Best Regards” variations, such as “Kind Regards,” “With Kind Regards,” or “With Best Regards,” followed by your full name.

The postscript is totally optional. Still, you can use it to seal the deal by pitching a finisher-level accomplishment.

Key Takeaway

An application letter in a nutshell:

Thank you for reading my article!

Want more info on how to write a great letter of application? Wondering how your simple job application letter can get you noticed? Is there anything more you’d like to know about a job application letter?

Leave a comment. We’ll be happy to reply!

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Do I Need a Cover Letter? Are Cover Letters Necessary in 2023

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How to Write an Application Letter

How do you write an application letter that can get you the job you desire?

Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.

Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.

Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.

This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you apply for fewer jobs, but land more interviews .

If you are tired of getting rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:

OPTIMIZE YOUR JOB SEARCH WITH FREE CV BUILDING

What is an Application Letter?

A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.

Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.

Read: How to Write an Application Letter in Nigeria for a Teaching Job

When You Should Write an Application Letter.

Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.

When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.

The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.

For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.

This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.

Why You Should Write an Application Letter for a Job

Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:

Difference between a Job Application Letter and a Cover Letter

Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.

Learn how to write a stunning cover letter now.

How to Write An Application Letter in 10 Easy Steps

These tips will guide you on how you can write an application letter:

Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria

1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.

An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.

2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.

When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.

3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.

It is important for you to know some tips on salutation before you start writing your application letter:

4. Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.

5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.

Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.

6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.

Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.

7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.

8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.

9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.

Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.

10. Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.

These are common closing that you can use to end your application letter:

Application Letter Example for Any Job Vacant Position

Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.

Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.

The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.

The heading of your application letter includes the contact information and the salutation.

Contact information

(Your contact information)

City, State Zip Code

Phone Number

Email Address

(The employer’s contact information)

Dear Mr./Ms. Last Name,

(Salutation)

Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.

The body of the application letter

The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.

The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.

First paragraph

The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.

It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.

Second and third paragraph

The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.

These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.

This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.

Remember to state how your qualification makes you the best person for the job.

Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.

You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.

Last paragraph

The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.

You can also include information on how the employer or the company will follow you up.

Complimentary close

You should sign off your letter with a polite close. For example;

Signature (for a hard copy letter)

Typed Signature

Job Application Letter Example for an Experienced Job Candidate

Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.

Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.

David Emmanuel

11 South Street

Ocean View Estate, Lekki,

Human Resources Director

Capital Solutions, Inc.

101 Admiralty Way

Lekki, Lagos,

Dear Mr. Judith,

I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.

From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.

I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.

In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:

I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.

(Signature)

David Emmanuel.

Job Application Letter Example for Job Candidates with No Experience

I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.

As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.

Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.

From my education, training and experience, I have been able to build the following skills:

· Excellent communication skills

· Good listening skills

· Improve my writing skills

· People management skills

· Interpersonal skills

· MS Office

I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.

Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.

I look forward to a scheduled time where we can discuss my qualification as regards the internship.

Thank you for your consideration .

Application Letter FAQ

1: should my cv be accompanied by an application letter .

The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.

2: How Should I Format My Application Letter?

Your application letter should be formatted the following way: ● Heading (hard copy) or Subject (Email) ● Salutation Check this post for more infomration on how to format your application letter

3: What Should I Include In My Application Letter?

Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a good fit for the role, achievements, and any industry certifications you possess

4: How Long Should My Application Letter Be?

Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.

Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.

Looking to land your dream job? See 100 interview questions and answers to get you prepared for the big day.

Staff Writer

14 comment(s).

You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.

Thank you very much Meave for your comment.

You have explained well. But what if the person doesn't have any working experience?

Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.

It is the section before the application letter FAQ.

thanks it has helped me

I love yr explanation but what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter

I appreciate your work,good explanation.It really helped me

I really appreciate your explanation,it was very helpful

You explained very well... Thanks so much

Thank you for your explanation but what about shs graduate

Thanks alots your explanation helps.

Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up.

Best regards from;

EMMANUEL SUNDAY

Wow! Never knew that there's a difference between application letter and CV cover letter. Thanks for your explanation, was really helpful.

The lecture is very educative.

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Home » Cover Letter Help » Job Application Letter

How to Write a Job Application Letter

A strong job application letter tells employers exactly why they should hire you. Read on to learn what an application letter is, what it looks like, and how to write one using our guided tips.

An image of a job application letter being typed on a laptop with coffee and a phone around it

Your application letter is your chance to grab a potential employer’s attention and convey how your qualifications and work ethic make you the perfect job candidate.

The job application letter is just as vital as your CV because you can describe aspects of yourself in an application letter that you can’t in a CV, such as:

Let’s use the tips in this guide to learn how to write a strong application letter.

What is a job application letter?

A job application letter is a one-page letter accompanying your CV that describes why you’re the right fit for the job. Writing a job application letter is also referred to as writing a cover letter , a letter of application, or a job letter.

Because employers have many applications to read through, your application letter should be concise. Ideally, an application letter’s length is 250–400 words or three to four paragraphs.

A well-written application letter highlights your core strengths concerning the job you’re applying for. The application letter should also change with every job you’re applying for to match the job description.

Finally, a job application letter isn’t as rigid as a CV because, unlike a CV, a job application letter conveys more of your personality and why the job personally interests you.

How to write an application letter

We’ve provided a job application letter template along with some instructions on how to format it correctly.

Application Letter Template

Below is an example of what to include in an application letter :

1. Application letter header : Open your application letter with your name in a large, bold font at the top of the page. Add your email, phone number, and other contact details under your name within the header.

2. Date : Write the date you’re writing the letter underneath your header (right-aligned) — for example, ‘14 October 2021’ or ‘14/10/2021’.

3. Employer’s name and contact details : If you know the employer’s name, state it in this section, including the company’s name and address. If you don’t have a name, use the name of the department you’re applying for or a job title like ‘Accounting Manager’.

4. Salutation : When addressing your job application letter , use ‘Dear Mr’, ‘Dear Mrs’, ‘Dear Mx’, or the name of the department or company you’re applying for. Add the recipient’s surname to the salutation to personalise your application letter. Try to avoid using ‘Dear Sir/Madam’ or ‘ To Whom It May Concern ’ as they’re considered cliches.

5. Opening paragraph : Start your application letter by stating how you became aware of the job opening introducing your professional work history, and explaining directly why you feel you would be an ideal fit for the role.

6. Body paragraphs : In 1–2 paragraphs, expand on what you’ve built on in the first paragraph by emphasising your experience and key CV skills and relating them directly to the needs of the job.

7. Closing paragraph : Show gratitude to the employer for taking the time to read your application letter. Next, invite them to contact you through a call to action (CTA) by mentioning how grateful you’d be to receive an interview and include a phone number and email address for employers to reach you.

8. Professional sign-off : Use ‘Yours sincerely’ to close your letter if you used the recipient’s name in the salutation. If you went with the department name, use ‘Yours faithfully.’ Type or sign your name to end your job application letter . A hand-written signature is optional but looks professional and conveys how much effort you’ve put into your job application letter.

Application letter sample

Structure your job application letter as you would a regular letter, with your contact information listed at the top right of the page.

It’s also acceptable for certain cover letter templates to display your contact details in the centre of your application letter header.

Here’s an example of how a job application letter with centred contact details should look:

application letter sample for a computer technician role

Application Letter Sample (Text Version)

Dear Mr Higgens,

I’m writing to you regarding the Computer Technician role that has recently become available within your department. The job opening was referred to me on LinkedIn because of the qualifications I have in this field. Not only does my 2.1 BSc in Computer Science meet the academic requirements, but I also have over 5 years of work experience as a computer technician.

Having worked as a Computer Support Specialist for 5 years at Ivanhoe Midlands, I’m ready to prove myself in a more challenging role. During my tenure at Ivanhoe, I provided computer support to numerous departments and set up and maintained network systems. I also communicated with coworkers about security measures to prevent cyber attacks. This job required me to apply my analytical skills, and I constantly monitored network systems for weak spots. I can research your network systems accordingly, test for points of cyber attack, and take preventative action to prevent such incidents. I firmly believe these transferable skills are an excellent fit for your job opening, given the extensive focus on security and communication.

While studying for my BSc in Computer Science, I learnt how to read code and set up security systems. I also gained a CompTIA+ certificate, qualifying me to set up and maintain various security systems. If I’m given this opportunity, I can guarantee that I’ll curb the threat of cyber attacks.

If you’d like to discuss my experience further, please contact me on 07123 456 789 whenever it’s convenient to you.

I’m grateful for you taking the time to read my job application letter.

Yours sincerely,

John Wright

Download This Application Letter Sample

Three tips for how to write a job application letter

Below are three ways to enhance your application letter:

1. Use correct formatting

To use proper job application letter formatting , set your font size to between 10.5 points and 12 points. Smaller font sizes than 10.5 points are difficult to read, while font sizes larger than 12 points appear unprofessional.

Keep your page margins between 1.25 cm and 2.5 cm. Use a good CV font like Times New Roman or Arial for your application letter so employers can easily read your application letter.

Also, save your job application letter as either a .docx or PDF file or according to the job description.

2. Describe your achievements with hard numbers

List your achievements with hard numbers to show employers what you’ve accomplished in previous roles.

For instance, state exactly how much profit you made at your previous job with hard numbers or how many team members you managed to give employers a clear idea of what you’ve achieved.

Using specific details to provide context convinces employers to give you an interview because you’ve given them direct insight into your successes.

3. Tailor your application letter to the job advert

With each new job application, adjust your application letter’s content depending on the job.

Companies use applicant tracking systems (ATS) to find the most ideal candidates, so ensure your letter by using the exact keywords you see from the job advert.

Customised descriptions of your skill sets and work history also show employers you’ve put effort into your application letter and understand what qualifications they’re looking for.

Sending an email application letter

If you’re sending an email application letter , you can omit certain sections from the text, such as the date and employer’s contact details.

You can also move your contact details to the bottom of the email to be more concise and keep the employer reading your letter.

The goal of an email application letter remains the same as a hard copy application letter because you’re conveying your expertise and work history and explaining why these aspects make you a good fit for the advertised role.

Email application letter template

Here’s an example of an email application letter that doesn’t include the date or employer’s contact information:

Dear Mr Higgins,

Having worked as a Computer Support Specialist for 5 years at Ivanhoe Midlands, I’m ready to prove myself in a more challenging role. During my tenure at Ivanhoe, I communicated with coworkers on security measures to prevent cyber attacks and provide computer support.

I firmly believe these transferable skills would be an excellent fit for your job opening, given your company’s extensive focus on security and communication.

Please contact me on 07123 456 789 if you wish to discuss the role further with me at whichever time suits you.

Remember these tips when sending out an email application letter:

Written by Eva Chan, CPRW

Eva Chan is a Digital Marketing Specialist & Certified Professional Resume Writer (CPRW) at CV Genius and Resume Genius, with a background in the education management... more

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Frequently Asked Questions

How to Write an Explanation Letter to Immigration Officer – Free Sample

Do you need to write an explanation Letter to Immigration Officer? Perhaps you want to immigrate to Canada through express entry, provincial nominee programs , or other visa applications. In any case, a letter of explanation (LOE) may be required. Applicants use this document to provide additional information and context for their application to IRCC through the visa officer. In addition, a Letter of Explanation (LOE) can help explain certain aspects of your situation that may not be clear from your other documents. Let us take a closer look at this letter, why you need it, and how to write it!

What is a Letter of Explanation?

As far as Canadian immigration is concerned, a letter of explanation (LOE) is a document that an applicant writes to provide further clarification on a specific aspect of their case. A well-written LOE may be addressed to a border services officer or a Canadian immigration officer. It should include any pertinent information relevant to the decision-making process.

Why Write a Letter of Explanation?

Our experience working with visa applicants from different countries suggests several key reasons why an applicant may choose to write a letter of explanation, LOE.

Canada immigration officers attach great importance to LOEs, as they allow the applicant to clarify any issues or concerns that may have been raised during the assessment process. Some reasons for adding an LoE include:-

Who Should Write the Letter of Explanation?

The letter of explanation should be written by the visa applicant only. Acceptable letter of circumstantial explanation document for moving to Canada is not to be written by a friend, family member, or representative on behalf of the applicant.

What to Include in Your Letter of Explanation?

Generally, a standard LOE should be no more than one page in length and should include the following information:

How to Address the Letter of Explanation?

The letter of explanation should be addressed to the Canadian immigration officer handling your case.

What Does a Sample Letter of Explanation Look Like?

Below is an example of an explanation letter written by an applicant convicted of a criminal offense. As you can see from the Canada explanation letter to the immigration officer sample below, this candidate detailed his offense (theft under $5000), explained the offense, and included information on how he had since turned his life around.

Explanation letter to immigration officer sample (free copy 1)

March 23, 2023.

Immigration Officer.

Canada Border Services Agency.

Dear Immigration Officer,

I am writing concerning my application for permanent residence in Canada.

As you will see from my file, I have a criminal conviction for theft of $5000. I understand that this may be cause for concern, and I would like to provide you with additional information regarding the offense.

I committed the act of theft to feed my family. At the time, I could not find work, and we struggled to make ends meet. I fully accept responsibility for my actions and have since taken steps to improve my life.

I have been sober for the past four years and am currently employed as a cook at a local restaurant. I am also enrolled in school, where I am studying to become a chef. I am confident that I can be a contributing member of society, and I am eager to start my new life in Canada.

If you have any additional questions, please do not hesitate to contact me.

Thank you for your time and consideration.

Sincerely,

As you can see, the letter of explanation should be concise and to the point. Providing all relevant information while still being respectful and polite is essential.

Explanation letter to immigration officer sample (free copy 2)

Our second example of a re-usable (upon modification) Canada immigration letter of explanation is by Singh from India. Singh was convicted of Driving Under Influence in 2021, according to his Police Character Certificate (PCC). See his explanation letter to Canadian Embassy for the DUI entry ban below.

January 15, 2021.

The Honourable Ahmed Hussen.

Minister of Immigration, Refugees and Citizenship.

Ottawa, ON KIA 0A0.

Dear Minister Hussen,

I am writing to you regarding my application for permanent residence in Canada through Express Entry.

As you will see from my file, I have a criminal conviction for Driving Under the Influence (DUI). I understand that this may be cause for concern, and I would like to provide you with additional information regarding the offense.

I committed the act of DUI to celebrate with friends after completing my final exams at university. I fully understood the risks involved in driving under the influence of alcohol but made the reckless decision to do so anyway.

Since then, I have reflected on my actions and realized how foolish they were. I have also taken steps to ensure this will never happen again; I have not had any run-ins with the law since that night, and I am now a member of a support group for people struggling with addiction.

I know that my criminal record may cause problems with my application, but I hope you will consider all the mitigating factors in this case. I believe I have learned from my mistake and am now a better, more responsible person.

I would be grateful if you could grant me an opportunity to explain my situation in person. I am available to travel to Ottawa at any time for an interview.

LOE Sample Letter to IRCC (free copy 3)

This final LOE sample for Canadian immigration was by an applicant from Nigeria who got married after creating his profile on the IRCC website. He is writing to explain the change in marital status and having a child added to the application. See below.

123 Fake Street

Lagos, Nigeria 23456

March 28, 2021.

I am writing to update you on my application for permanent residence in Canada. My application is currently under process, and I am attaching a copy of my current file for your reference.

As you will see, there have been some changes in my situation since I first applied. I got married late last year after creating my profile on the IRCC website, and I am now the father of a beautiful baby boy, Emmanuel Adebisi Chinedu. I want to take this opportunity to explain the circumstances around these changes.

My wife and I got married out of love, not because we needed to get a visa. We both come from extended families, and we wanted our child to grow up surrounded by aunts, uncles, and cousins. We also wanted him to be raised in a safe, healthy environment, and we believe Canada is the best place.

I understand that having a child may raise some concerns about my application, but I can assure you that my wife and I are both fully committed to our family. We will provide all the necessary support for our son and make sure that he attends school and follows all the laws and regulations in Canada.

Countries that require a letter of explanation for immigrating to Canada

There is no legal requirement to include a letter of explanation (LOE) when applying for Canadian immigration. However, adding a letter to explain one’s unique situation may be helpful to citizens of Nigeria, India, the Philippines, Pakistan, Bangladesh, and many other countries.

Can I download the sample explanation letter to the immigration officer above?

Yes – the LOE samples provided above may be downloaded in plain text, word, or PDF formats and can be downloaded for free. However, we advise you to use them as examples and modify them according to your situation.

Do I need a Letter of Explanation for Temporary Visa Applications?

Yes and no – a letter of explanation is not typically required for temporary visa applications. However, a brief letter explaining your unique situation may be helpful, especially if you are from a country that typically requires an LOE. For example, check out LOE samples for study visas here if you’re applying to study in Canada.

Is a Letter of Explanation required for PGWP?

No – a letter of explanation is not typically required for Post-Graduate Work Permit (PGWP) applications . However, adding a brief letter explaining your unique situation can be beneficial if you overstayed your visa duration or violated any part of your study permit rules.

Does a Letter of Explanation to the immigration officer need to be notarized?

No – a letter of explanation does not typically need to be notarized. However, if you are from a country that requires an LOE, it is best to check with the Canadian embassy or consulate in your home country to confirm what is needed.

How to send a Letter of Explanation to IRCC?

The easiest way to send a Letter of Explanation (LOE) to IRCC is to upload it alongside other documents such as a passport, education certificates, work experience proofs, and other papers in the IRCC portal during submission. Therefore, it is advisable to include LOEs on the first page of the supporting document, somewhere the visa officer can see it.

If you have already applied, you can either mail your LOE with your other application materials to the office handling your application or use the web form to send it to CIC.

We hope this guide for writing an explanation letter to support your Canada immigration application is helpful. Please use the sample LOEs provided for knowledge sake only – to help you write yours. If you have any questions, please feel free to comment below. We’d love to hear from you!

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Should ChatGPT write your resume?

Applying to jobs can often feel like a full-time job. Reading up on a company, tailoring a resume for a specific position within that organization, and writing a cover letter for just one role can take hours. By contrast, the average recruiter spends just seven seconds scanning a resume, according to one estimate .

Enter one tool that could change job applications entirely: ChatGPT , the AI-powered chatbot launched by OpenAI in November. Using a chatbot like ChatGPT (along with emerging competitors like Microsoft’s Bing AI and Google’s Bard) could give job-seekers an edge by substantially speeding up the application process. But is it the best solution?

On social media, it’s not uncommon these days to see a career influencer extol the value of ChatGPT, which they say can help you write a cover letter in two minutes, become “insanely prepared” for your next job interview, or submit 200 job applications in two days. At the very least, it can take an old resume and rewrite it fairly quickly so it’s relevant to a certain job description. Teal, a personal career growth platform, has been promoting ChatGPT for cover letters and resumes .

The new tool is great for a job-seeker, said Todd Mitchem, executive vice president of AMP Learning and Development, who advises HR professionals on using technologies like AI in their work. “They’ve got 15 different resumes that they had ChatGPT write within seconds,” he said.

If you’re concerned that using ChatGPT to write your resume feels a bit like cheating, consider that similar tools have been put to work on the recruiting side for years. Many companies use Applicant Tracking Systems (ATS) to automatically scan resumes for certain keywords, ranking candidates based on the content in their CV. Now that applicants are using ChatGPT to tailor their job applications, the two systems are basically “talking to each other,” said Mitchem.

Research suggests AI can be an effective tool for job applicants. A recent study published by the National Bureau of Economic Research, which hasn’t yet been peer-reviewed, found job candidates who used algorithmic writing assistance to help write their resumes had an 8% higher probability of getting hired than those who didn’t.

Still, career coaches and human resources consultants stress ChatGPT is just a tool, and there are limits to what it can do for job-seekers.

“If you want a draft of something really fast, that is a good head start, it’s really amazing at that,” said Rania Stewart, an analyst with the consulting firm Gartner who advises clients on recruiting technologies. But she cautioned that while ChatGPT will give you a decent resume, it’s liable to stretch the truth, and should be carefully edited. What’s more, she added, the privacy implications of the chatbot aren’t yet clear: Candidates should be wary of giving too much personal information to ChatGPT.

As candidates and companies alike examine the benefits—and limitations—of using AI in the hiring process, it may be worth exploring what chatbots can do for your next application. Here’s how you can experiment with ChatGPT as you apply and interview for jobs.

How to use ChatGPT to tailor your resume

The success of any conversation with ChatGPT will hinge on the prompts you provide, according to Michael Dillon, a data analyst based in Manchester, England, who has been sharing tips for using the tool on LinkedIn.

“You have to be very good at giving instructions,” said Dillon of the prompts, which essentially tell ChatGPT what to do. “The more specific you are and the more information you give it,” he added, the better it will perform.

Dillon, who recently published a guide on the subject, recommends taking a job description on LinkedIn, then prompting ChatGPT to summarize the job role by entering a prompt like, “Summarize this job role. Explain the top 5 skills and top 5 experience required.” You can even dictate the way you want ChatGPT to format the summary by entering, “use line breaks and bullet points.”

From there, you can give ChatGPT your resume and ask it to identify how your skills and experience align with those listed in the job description. You can then prompt ChatGPT to expand on these skills and experiences in bullet points that could easily be inserted into a re-tailored resume. A simple search on TikTok or LinkedIn is likely to turn up plenty of similar prompts for job-seekers who want to use ChatGPT for their resumes.

Again, be wary of allowing ChatGPT to insert errors into your resume, Dillon cautioned (currently, its data ends at 2021), or turning in a job application that reads as if it was written by a bot . Still, ChatGPT can provide you with a launching point for crafting a resume that has a good chance of catching the eye of recruiters—or the systems tracking candidates for them.

How AI chatbots can help write your cover letter

ChatGPT also lends itself well to drafting a cover letter for a job. A candidate can enter a job description and their resume, then tell ChatGPT to write a cover letter using those two pieces of information.

On Instagram Jerry Lee, co-founder of the job search service Wonsulting, shared prompts for creating a cover letter in just 45 seconds using ChatGPT. Lee has said such tips might allow applicants to apply for as many as 200 jobs in just two days.

But while applying to jobs at a breakneck pace with the help of ChatGPT may be tempting for job-seekers looking to land something quickly, Lynda Spiegel, a resume coach based in New York City, is skeptical this is the best approach. She said she typically recommends people on the hunt for a job apply to no more than three open roles each week. A “ spray and pray ” method, she added, can hurt a candidate strategically. If a job-seeker is focused on applying to as many jobs as possible, they might not take the time to connect with the hiring manager for a position, or find a second-degree connection who can open the door for them more quickly at the company. What’s more, it’s unclear how many recruiters read cover letters carefully, so if there’s something about your career background you want potential employers to know, you should make sure it’s included in your resume as well, Spiegel said.

As tools like ChatGPT make it quicker and easier to apply for jobs, companies could see a “sharp increase” in the volume of applications, said Stewart, of Gartner.

The likelihood your application is competing against a bigger pool of candidates makes it all the more important to submit a resume and cover letter that stands out from the rest, Dillon said. Your best bet, he added, is to use ChatGPT to jumpstart your thinking process, and get straight to writing job applications that “sound like you.”

How ChatGPT can help you prepare for an interview

Experts say ChatGPT can also be helpful in preparing for interviews. When testing out ChatGPT, Dillon asked the bot to take a job description and create 10 potential interview questions, sorted by competencies required for the role. Even if it doesn’t predict exactly what a recruiter will ask , “it gives you a lot to think about,” Dillon said.

If you prompt ChatGPT to act as a recruiter, “it’s basically gonna put you through a verbal written mock interview, and it’s very good at that,” Mitchem said.

Don’t be surprised if you start to notice companies’ approach to interviewing change in the coming years thanks to AI. HR professionals will be challenged to rethink the way they evaluate candidates with the advent of AI tools like ChatGPT, Mitchem predicted. “Where we’re headed is, how does HR and recruitment get more personalized?” he said. Recruiters will need to focus more on identifying skills that differentiate candidates, and Mitchem said he wouldn’t be surprised if more companies start asking for video resumes in the future.

Even as ChatGPT greatly speeds up the job application process, don’t discount the value of good old-fashioned networking, Spiegel and Dillon said. If you reach out to a secondhand connection at a company you’re applying for, or email a recruiter directly, these human interactions can help bypass any sort of automated tracking system where your resume might still get lost.

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How To Write an Application Letter (With Examples)
When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager: Use a professional format. Create the heading. Address the letter to the hiring manager. 1. Use a professional format
How To Write an Application Letter (Template and Example)
Follow these steps to compose a compelling application letter: 1. Research the company and job opening Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like: Recent awards the company has received
How To Write a Job Application Letter (With Examples)
Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature. Header Examples Salutation: This is your polite greeting.
Sample Cover Letter for a Job Application
A letter of application, also known as a cover letter, is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job. 1
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Instead of a salutation, write, "Letter of Application" at the top left corner of the page, or put it in the header on the left side at the top. If you do have a contact, address it to them, making sure the name is spelled correctly. Then space down and start the body of the letter. 3 Use a standard font.
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Here are some points you need to remember while writing an application letter: In an application letter, you need to be direct, precise and short. The tone of an application letter is formal, polite and respectful. It would be best if you introduce yourself in the first paragraph of the application letter.
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ultimate goal is to obtain an interview. Therefore, your letter must do three things: catch your reader's attention favorably, convince your reader that you are qualified for the position, and request an interview. Try to accomplish the three objectives in a one-page letter. Send the letter of application to the organization to which you are ...
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A letter of application which is sometimes called a cover letter is a type of document that you send together with your CV or resume. It provides details about your experiences and skills. It also contains detailed information about why you consider yourself the most qualified for the job you're applying for.
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Here are 4 tips for formatting an application letter so it stands out to employers: 1. Choose an appropriate font and font size An appropriate application letter font size is between 10.5 to 12 points. Using a suitable font size ensures readability and that there's enough white space throughout your letter, making it look professional.
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Writing Job Application Letters The purpose of a job application or résumé cover letter is to improve your chances of being called for an interview, by convincing the reader that you would be the best person for the job. If your letter is poorly written, the reader will not likely take the time to look at your résumé. So, your job ...
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Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that's 10- to 12-point in size. Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
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4. Address the letter to the right person. Find out the name of the recruiter or the hiring manager and address the application letter to them. You could write "Hello, Mr./Mrs./Ms." or "Dear Mr./Mrs./Ms." and follow that with their surname. If you can't find their name, use "To the Hiring Manager" or "Sir/Madam."
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A bespoke personal statement is a critical component of your application package. The goal is to intrigue the reader with the depth of your character and answer the "how" and "why ...
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This is what a letter of application should include: Header with your name and contact details Hiring manager's address Opening paragraph introducing yourself and your application Two body paragraphs explaining why you're a great candidate and your motivation behind the application Closing paragraph with a call to action directed at the employer
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Application letter header: Open your application letter with your name in a large, bold font at the top of the page. Add your email, phone number, and other contact details under your name within the header. 2. Date: Write the date you're writing the letter underneath your header (right-aligned) — for example, '14 October 2021' or '14 ...
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How To Write an Application Letter (With Tips, Template and Example)
An application letter, or cover letter, is a letter candidates write when submitting an application and resume for a job. Writing a job application letter shows employers your qualifications for the job and gives details about how you plan to apply your skills in the position.
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Explanation letter to immigration officer sample (free copy 1) March 23, 2023. Immigration Officer. Canada Border Services Agency. Dear Immigration Officer, I am writing concerning my application for permanent residence in Canada. As you will see from my file, I have a criminal conviction for theft of $5000.
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2. Create a header for contact information. Provide your contact details, including your first and last name, phone number, email address and location at the top of your cover letter. This helps the hiring manager to immediately know how they may contact you. In the next line after your contact information, specify the day, month and year to ...
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How to write an application letter Here are the steps to follow while writing your application letter: 1. Create a draft featuring what you'd like to write First, analyse the job advertisement several times to find out what to include in your application letter.
How ChatGPT could help write your resume and apply to jobs
ChatGPT also lends itself well to drafting a cover letter for a job. A candidate can enter a job description and their resume, then tell ChatGPT to write a cover letter using those two pieces of ...